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SayPro Human Capital Royal Committee Management Policies, Procedures, Processes, Templates, Documents and Forms SayProP431

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SayPro Human Capital Royal (Board) Committee Management Policies, Procedures, Processes, Templates, Documents, and Forms

Document Code: SayProP431
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 24 January 2025
Next Review Date: 24 June 2025, 6 months from today

SayPro Policy Owner: SayPro Royal Committee (SayProRoyal)

1. Overview

The SayPro Human Capital Royal (Board) Committee Management Policy provides a framework for the governance, roles, responsibilities, and operational procedures of the SayPro Royal (Board) Committee. This policy ensures that SayPro’s governance structure aligns with best practices, fosters transparency, and supports effective decision-making at the highest level.

2. Objectives

  • To define the roles and responsibilities of the SayPro Royal (Board) Committee.
  • To establish governance processes that guide decision-making and accountability.
  • To ensure alignment with SayPro’s strategic vision and corporate governance principles.
  • To create a structured process for board meetings, approvals, and reporting.
  • To maintain compliance with legal, ethical, and regulatory requirements.

3. Scope

This policy applies to:

  • SayPro Royal (Board) Committee Members.
  • SayPro Executives and Chief Officers.
  • SayPro Governance, Finance, Compliance, and Legal Teams.
  • All Board-related documents, approvals, and governance activities.

4. SayPro Royal (Board) Committee Governance Structure

4-0 SayPro Royal Committee Divisions

4.1 SayPro Composition of each SayPro Royal Committee

  • Neftaly Malatjie (Oversees the SayPro Royal Committee)
  • SayPro Royal XX Chairperson (Appointed by the Board).
  • SayPro Deputy-Chairperson (Supports the Chairperson’s duties).
  • SayPro Chief Financial Officer (SayProCFR) – Oversees financial oversight.
  • SayPro Chief Human Capital Officer (SayProCHCR) – Manages HR governance.
  • SayPro Chief Learning and Monitoring Officer (SayProCHCR) – Oversees Board Compliance
  • SayPro Chief Operations Officer (SayProCOR) – Ensures policy implementation.
  • SayPro Royal XX Treasurer – Manages financial records and reporting.
  • SayPro Royal XX Deputy Treasurer – Assists the Treasurer in financial oversight.
  • SayPro Royal XX Secretary – Maintains board documentation and records meeting minutes.
  • SayPro Royal XX Deputy Secretary – Supports the Secretary in administrative duties.
  • SayPro Royal XX Non-Executive Member 1 – Provides independent oversight and expertise.
  • SayPro Royal XX Non-Executive Member 2 – Ensures external accountability and governance best practices.

4.2 Board Responsibilities

The SayPro Royal (Board) Committee is responsible for:

  • Strategic oversight of SayPro’s human capital policies, compliance, and risk management.
  • Approving key decisions related to recruitment, promotions, compensation, and organizational changes.
  • Ensuring financial accountability and monitoring resource allocation.
  • Overseeing SayPro’s compliance with corporate governance and ethical standards.
  • Reviewing and approving organizational policies to ensure alignment with SayPro’s mission.

5. Board Committee Processes

5.1 Board Meetings & Decision-Making

  • Frequency: The SayPro Royal (Board) Committee meets daily.
  • Agenda Preparation: The SayPro Chairperson, in consultation with the SayPro Secretary and SayPro Executive Committee, prepares the agenda.
  • Minutes & Documentation: The SayPro Secretary records meeting minutes and decisions.
  • Voting & Approvals: Decisions are made by majority vote, with the SayPro Chairperson having a deciding vote in case of a tie. Neftaly Malatjie is the final decision maker based on fairness and compliance to Policies and Ethics.

5.2 Board Approval Process

  1. Submission of Proposals: Any department or executive may submit a proposal for board review.
  2. Review & Deliberation: The relevant committee reviews the submission before it is presented to the board.
  3. Approval/Rejection: The board votes on whether to approve or reject the proposal.
  4. Implementation & Monitoring: Approved actions are assigned for execution and monitored for compliance.

5.3 Board Reporting & Compliance

  • Annual Governance Report: The Board submits an annual report summarizing key decisions and outcomes.
  • Policy Review: Governance policies are reviewed every six months for effectiveness.
  • Conflict of Interest Declarations: Members must disclose any potential conflicts.

6. Roles & Responsibilities (mabusela see Neftaly)

6-1 Neftaly Malatjie’s Roles and Responsibilities to the Royal Committee

6.2 SayPro Royal Chairperson Roles and Responsibilities

6.3 SayPro Royal Vice-Chairperson Roles and Responsibilities

6.4 SayPro Chief Financial Officer (CFO) Roles and Responsibilities

6.5 SayPro Chief Human Capital Officer (CHCO) Roles and Responsibilities

6.6 SayPro Chief Operations Officer (COO) Roles and Responsibilities

6.7 SayPro Royal Treasurer Roles and Responsibilities

6.8 SayPro Royal Deputy Treasurer Roles and Responsibilities

6.9 SayPro Royal Secretary Roles and Responsibilities

6.10 SayPro Royal Deputy Secretary Roles and Responsibilities

6.11 SayPro Royal Non-Executive Member 1 Roles and Responsibilities

6.12 SayPro Royal Non-Executive Member 2 Roles and Responsibilities

6-13 SayPro Chief Learning and Monitoring Officer Roles and Responsibilities

7. Templates and Documents

  • Board Meeting Agenda Template (SayProF431-01)
  • Board Meeting Minutes Template (SayProF431-02)
  • Board Resolution Template (SayProF431-03)
  • Annual Governance Report Template (SayProF431-04)
  • Conflict of Interest Declaration Form (SayProF431-05)

8. Compliance and Review

  • SayPro’s Governance Committee ensures compliance with board policies.
  • Violations of governance policies may result in corrective action or removal from the board.
  • This policy is subject to review every six months to ensure it remains aligned with SayPro’s objectives.

9. FAQs

Q1: How often does the board meet?

A: The SayPro Royal (Board) Committee meets quarterly or as required.

Q2: Can board decisions be overturned?

A: Board decisions are final unless reviewed under special circumstances.

Q3: How are new board members appointed?

A: New members are appointed through a nomination and approval process led by the SayPro Chairperson and CEO.

Q4: What happens if a board member violates policy?

A: Violations may result in disciplinary actions, removal, or legal consequences depending on severity.

Q5: Who do I contact for board-related concerns?

A: Reach out to the SayPro Governance Office for inquiries and documentation.

Approved By:
Neftaly Malatjie
Chief Executive Officer

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