30 January 2025
To the Chairman of SayPro Mr. Clifford Legodi, all SayPro Royal Committee, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a e be le Lena.
The secretary must read this repeatedly to the Royal Committee and all SayPro Royal Chiefs
Please note the following procedure for monitoring and ensuring the management of daily activities and submissions by SayPro Royal Chiefs.
As you are aware in 2024 you used to receive each and every line of work. That means that you used to receive 20 works from the same chief on the same day.
As of 01 January 2025 the procedure has been adjusted and will be supported by the SayPro Report Procedure and SayPro Handover Procedure from time to time. Communication will be sent to you for your attention.
I Neftaly Malatjie herewith remind you the first message is that do not give tolerance to non-compliance and non-performance by SayPro Human Capital.
All relevant Authorising people must use the word. Approval must be from the relevant official to the last person who is Neftaly Malatjie
Approved by SayPro Chief XX Officer
It is a mandate that as from the date above SayPro Chief Operations Officer must stand before the SayPro Royal Committee daily to confirm which work has been submitted for yesterday by the SayPro Royal Chief. SayPro Chief Learning, Monitoring and Evaluation Officer must confirm that the Royal has indeed comply with the requirements from SayPro Events, SayPro Questions and SayPro Research Work.
SayPro Chief Operations Officer and SayPro Chief Learning Monitoring and Evaluation Officer must double check that all indicators are submitted daily. They must also review and confirm that all the work as per the event or SayPro question has been met. Neftaly can then proceed to review and issue an instruction for the relevant Royal to review and work on.
SayPro Chief Operations Officer backed by SayPro Chief Learning, Monitoring, Evaluation Officer must meet with the SayPro Royal Committee daily to confirm that the work has been submitted by each chief. This process must be through a conference call.
Prior to them submitting they must have written down the confirmation.
Minutes of the meeting must be published on SayPro Staff without names. Refer to SayPro Minutes Procedure and SayPro Meeting Procedure.
Each SayPro Royal Chief must stand before the committee daily to confirm that all works have been submitted for yesterday if it is during the week or last week Friday. All works that are due on the day must be submitted before 08:30 and when the Chief stands on the stage he or she must confirm that all work for yesterday has been submitted.
Once work has been confirmed SayPro Chairperson must lead the process for Neftaly Malatjie to urgently review submissions and approval.
Remember to refer to SayPro Authorisation Procedure, SayPro Handover Procedure and SayPro Approval Procedure
Be aware that works extension must be submitted 10 days before as per the constitution. People who will get to the meeting and confirm that they have internet problems, they do not understand, or they are behind, or give you stories except for the work. Fire them immediately.
It is now mandatory that each person completes the daily activities within the same date. For activities that requires actual human or actual physical activities must be conducted as per the instructions.
For any event which won’t be possible refer to SayPro Events Procedure and document the event as if it has happened. This is in the case we are not have the resource ready to implement.
All videos must be supported by Narrative must be written down and the official at SayPro Marketing Videos must ensure that she or he uploads the videos on the relevant post by the next date of submission.
All submissions must be tagged, categorised, video uploaded as required and all lines must be done by the relevant SayPro Chief.
Works requiring authorisation must be authorised by all officials under each Committee.
Please note SayPro works with Committees not individuals. There is no work to be submitted by one person. Should it be found that work was submitted the relevant people were not consulted the whole Committee will go for disciplinary and will be treated by the SayPro Disciplinary Procedure and SayPro Dismissal Procedure.
SayPro works through the following committees. Ensure that they are consulted prior and they approve as well to ensure compliance with King III on Corporate Governance
1. SayPro Chief XX Royal SCXXXR
Abbreviated as S ayPro C hief XX R oyal
XX shall be replaced by the Royal Name
- SayPro Chief XX Officer – SayPro Corporate Accounting Officer
- SayPro XX Director
- SayPro XX Manager
- SayPro XX Officer
- SayPro XX Specialist
The form a committee of SayPro Royal Chief Committee. Any decision and submission made must be authorised by the 4 prior to the approval. Refer to SayPro Royal Chief Procedure for more instructions.
2. SayPro Royal Committee Royal-1
Royal 1 means is the number one Royal Committee
- The Chairman – SayPro Royal Committee Accounting Officer
- Deputy Chairman
- Secretary – Speaker to Neftaly Malatjie
- Deputy Secretary
- Treasurer
- Deputy Treasurer
- 2 Non-Executive Members
forms SayPro Royal Committee. They shall be decision makers and the ones to handover submissions to Neftaly Malatjie through the Chairperson. Refer to the SayPro Royal Committee Procedure. SayPro Royal Committee will establish sub committees which shall include the Royal Committee Members and SayPro Royal Chiefs. The decision must be taken by a minimum of 6 people.
3. Neftaly Kingdom Parliament
Abbreviated as NKP N eftaly K ingdom P arliament
- Neftaly Kingdom Parliament Speaker – Neftaly Parliament Accounting Officer
- Neftaly Kingdom Parliament Deputy Speaker
- Neftaly Kingdom Clerk of Parliament,
- Neftaly Kingdom Parliament Committee Chairpersons
The 14 Neftaly Kingdom Royal Advisory Council will be reporting to the Royal Committee. They are mandated to ensure that the Parliament also known as the Neftaly Kingdom Council of Ministers are fully supported and takes accountability in ensuring full implementation of tasks and activities.
NKRA Neftaly Kingdom Royal Advisory Council reporting to SayPro Royal Committe
- Neftaly Kingdom Spiritual Advisory Committee
- Neftaly Kingdom Cultural and Heritage Advisory Committee
- Neftaly Kingdom Economic Development Advisory Committee
- Neftaly Kingdom Chief Royal Advisory Committee
- Neftaly Kingdom Youth Affairs and Education Advisory Committee
- Neftaly Kingdom Ethics and Justice Advisory Committee
- Neftaly Kingdom Environment and Sustainable Development Advisory Committee
- Neftaly Kingdom Parliament Legal Advisor,
- Neftaly Kingdom Parliament Research
- Neftaly Kingdom Parliament Kingdom Parliament Policy Advisor, and finally
- Neftaly Kingdom Parliament PR and Communications Officer
They all form Neftaly Kingdom Parliament Committee
Neftaly Kingdom Prime Ministers Office
Abbreviated as NKPMO N Neftaly K ingdom P rime M inisters O ffice
The 26 Neftaly Kingdom Council of Ministers also known Parliamentary Accounting Officers they report to the Council of Advisors. The Portfolio Committees who are the advisors. All Chiefs and their Headman shall report to them on a periodic basis. They have the responsibility to ensure that all mandated activities are planned in advance. They have the responsibility to take activities from Chiefs and ensuring that they are implemented at a regional and global level. They shall ensure that they furnish all the advisors and ensure full functioning of Headmen mandates at Local and Regional level and report to the Advisors.
- Neftaly Kingdom Prime Minister and Deputy Prime Minister (2)
- Neftaly Kingdom Governance and Administration Minister and Deputy Minister(2)
- Neftaly Kingdom Minister and Deputy Minister of Finance and Economic Development (2)
- Neftaly Kingdom Minister and Deputy Minister of Agriculture and Rural Development (2)
- Neftaly Kingdom Minister and Deputy Minister of Education and Skills Development (2)
- Neftaly Kingdom Minister and Deputy Minister of Health and Social Welfare (2)
- Neftaly Kingdom Minister and Deputy Minister of Neftaly Infrastructure and Urban Development (2)
- Neftaly Kingdom Minister and Deputy Minister of Tourism and Cultural Heritage (2)
- Neftaly Kingdom Minister and Deputy Minister of Energy and Environmental Protection (2)
- Neftaly Kingdom Minister and Deputy Minister of Defence and Public Security (2)
- Neftaly Kingdom Minister and Deputy Minister of Science, Technology and Innovation (2)
- Neftaly Kingdom Minister and Deputy Minister of Foreign Affairs and International Relations (2)
- Neftaly Kingdom Minister and Deputy Minister of Labour and Employment (2)
NKSC – Neftaly Kingdom School Chief and Headman
Each school should have 90 Members as part of the Chiefs Committee. The Chief report to the Prime Minister and the Headman reports to the Chief. The Headmen works and report to the Kingdom Minister and the Advisor.
- [School Name] Chief and Deputy Chief (2X)
- [School Name] Head and Deputy Head of Governance and Administration and 5 Head Members (7)
- [School Name] Head and Deputy Head of Finance and Economic Development and 5 Head Members (7)
- [School Name] Head and Deputy Head of Agriculture and Rural Development and 5 Head Members (7)
- [School Name] Head and Deputy Head of Education and Skills Development and 5 Head Members (7)
- [School Name] Head and Deputy Head of Health and Social Welfare and 5 Head Members (7)
- [School Name] Head and Deputy Head of Infrastructure and Urban Development and 5 Head Members (7)
- [School Name] Head and Deputy Head of Tourism and Cultural Heritage and 5 Head Members (7)
- [School Name] Head and Deputy Head of Energy and Environmental Protection and 5 Head Members (7)
- [School Name] Head and Deputy Head of Defence and Public Security and 5 Head Members (7)
- [School Name] Head and Deputy Head of Science, Technology and Innovation and 5 Head Members (7)
- [School Name] Head and Deputy Head of Foreign Affairs and International Relations and 5 Head Members (7)
- [School Name] Head and Deputy Head of Labour and Employment and 5 Head Members (7)
Neftaly Malatjie | CEO | SayPro
