✅ SayPro M&E Systems Training Materials Package

Prepared by: SayPro Monitoring Office | Monitoring, Evaluation, and Learning Royalty
Purpose: To ensure all users clearly understand and can confidently operate the new M&E systems.

1. 📽️ Video Tutorials

Format: Short, role-specific screencasts with voiceover narration
Length: 3–7 minutes each
Platform: Uploaded to SayPro Intranet / LMS / YouTube (private)

Tutorials to include:

• Introduction to SayPro’s M&E System (Overview and benefits)
• How to Log In & Navigate the Dashboard
• Entering Data Into the System (Step-by-Step)
• Tracking Project Indicators & Milestones
• Generating and Customizing Reports
• Using Dashboards for Visual Data Analysis
• How to Troubleshoot Common Errors

✅ Optional: Include captions, translations, or subtitles for accessibility

2. 📊 Presentation Deck (PowerPoint)

Title: “Mastering SayPro’s M&E System: Tools for Impact”
Slides: Approx. 20–25 slides

Sections:

1. Welcome & Training Objectives
2. SayPro’s M&E Philosophy: Why It Matters
3. System Features Overview
4. Real-Time Monitoring: What You’ll See
5. Live Demo Screenshots with Annotations
6. Data Collection & Input Flow
7. Reporting Functions & Visual Analytics
8. Roles & Responsibilities of Users
9. Using M&E Data for Program Learning
10. Q&A, Support, and Next Steps

✅ Include screenshots, icons, and simple process diagrams for clarity

3. 📄 Handouts & User Guides (PDF / Print-Ready)

A. Quick Start Guide (2 pages)

• Login instructions
• Navigation map
• Contact for support

B. User Manual (8–10 pages)

• Detailed instructions with screenshots
• Step-by-step guides for:
  • Entering data
  • Tracking indicators
  • Downloading/exporting reports
  • Troubleshooting

C. Checklist for M&E Data Entry

• Data quality tips
• Required fields
• Submission deadlines
• Who to notify after data entry

D. Role-Based Reference Sheets

• Customized for:
  • Program Managers
  • Field Officers
  • M&E Focal Points
  • Data Analysts

4. 🧠 Practice Exercises & Sample Data

Format: Printable or Excel-based

• Simulated program data entry task
• Report generation challenge
• Interpretation quiz: “What does the data say?”

These exercises are great for classroom training or post-session review.

5. 🎓 Post-Training Assessment Tools

• Online quiz (Google Form or LMS) to check understanding
• Feedback form to evaluate the training effectiveness
• Certificate of Completion template for participants

6. 📌 Support Resources

• FAQ Document (Top 15 questions about using the system)
• Troubleshooting Guide (Error messages & what to do)
• SayPro M&E Helpdesk Email: monitoring@saypro.org
• Weekly “Office Hours” schedule with M&E Officers

✅ Next Step

Would you like me to start by creating:

• A sample PowerPoint deck
• A Quick Start Guide PDF
• A scripted video tutorial outline