SayPro program managers

Job Description: Research Team Member for SayPro Monthly Research Stakeholder Meetings (SCRR-39)

Overview:

As part of SayPro Monthly Research Stakeholder Meetings (SCRR-39), the Research Team Member plays a crucial role in ensuring that all stakeholders—such as faculty, students, administrators, employers, and community representatives—are involved in the educational development process. The team is responsible for coordinating and facilitating these monthly meetings, ensuring effective communication and active engagement among all parties. Additionally, the team synthesizes feedback collected during these sessions and translates it into actionable strategies for curriculum enhancement and improving student outcomes. This position requires a proactive, organized, and detail-oriented individual capable of managing complex tasks, fostering collaboration, and supporting the continuous improvement of SayPro programs.

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Responsibilities:

1. Identify Key Stakeholders:
   • Collaborate with program managers and department heads to identify key stakeholders who should be involved in the meetings (e.g., faculty, administrators, students, employers, and community representatives).
   • Ensure that the stakeholder list reflects a diversity of perspectives, including different academic departments, industries, and community groups.
   • Maintain an updated list of stakeholders for easy reference, tracking their roles and relevance to the discussions at hand.
2. Plan and Organize Stakeholder Meetings:
   • Coordinate logistics for monthly stakeholder meetings, including scheduling, venue selection (physical or virtual), and preparing necessary materials (e.g., agendas, presentations, handouts).
   • Develop and distribute detailed agendas before each meeting, ensuring all stakeholders are informed of discussion points and any necessary preparation.
   • Handle all communication related to the meetings, including sending invitations, confirming attendance, and following up on any outstanding items or actions.
3. Facilitate Meetings:
   • Act as the primary facilitator for the stakeholder meetings, ensuring that discussions remain focused, productive, and aligned with the meeting’s objectives.
   • Encourage participation from all stakeholders, ensuring that each group’s perspectives are heard and considered.
   • Manage any conflicts or disagreements that may arise, working to maintain a positive and collaborative environment.
   • Document key discussion points, decisions made, and action items during the meeting.
4. Synthesize Feedback:
   • Collect and synthesize feedback provided by stakeholders during meetings, identifying key themes, concerns, and suggestions for improvement.
   • Organize feedback into clear, actionable insights that can be used to refine curriculum design, student engagement strategies, or program policies.
   • Ensure that feedback is captured in a comprehensive, accessible format that can be easily shared with relevant teams and departments.
5. Translate Feedback into Actionable Strategies:
   • Collaborate with faculty, administrators, and program managers to translate stakeholder feedback into actionable strategies that enhance curriculum design and student outcomes.
   • Prioritize feedback and develop a roadmap for implementing suggested changes based on feasibility, impact, and alignment with SayPro’s strategic goals.
   • Assist in drafting proposals for curriculum revisions, resource allocation, and other program adjustments based on stakeholder input.
6. Monitor Progress and Report Outcomes:
   • Track the implementation of strategies derived from stakeholder feedback, ensuring that improvements are being made in a timely and effective manner.
   • Prepare regular progress reports for stakeholders, highlighting changes made, challenges encountered, and areas still under review.
   • Use data and feedback to evaluate the effectiveness of implemented changes and adjust strategies as necessary.
7. Support Continuous Improvement:
   • Act as a champion for continuous improvement by actively engaging with stakeholders throughout the year, not just during the monthly meetings.
   • Identify opportunities for further stakeholder involvement in the evaluation and improvement processes, ensuring that feedback remains ongoing and reflective of evolving program needs.
   • Encourage a culture of transparency and accountability by ensuring that stakeholders are kept informed about the actions taken in response to their input.
8. Ensure Stakeholder Engagement:
   • Build and maintain strong relationships with stakeholders, ensuring their continued investment in the program and its development.
   • Foster a sense of ownership and accountability among stakeholders by emphasizing the importance of their contributions to the success of the program.
   • Identify and engage new stakeholders or groups as needed, ensuring diverse perspectives are always considered.
9. Support Documentation and Reporting:
   • Create and maintain comprehensive records of all stakeholder meetings, including minutes, action items, and follow-up tasks.
   • Ensure that all documentation is easily accessible and well-organized for future reference and reporting.
   • Prepare final reports summarizing the outcomes of the meetings, outlining the next steps, and providing recommendations for future actions.

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Qualifications:

• Education: Bachelor’s degree in Education, Research, Social Sciences, or a related field. A Master’s degree or equivalent experience is a plus.
• Experience: At least 2-3 years of experience in research, program coordination, or stakeholder management, preferably in an educational or nonprofit setting.
• Skills:
  • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
  • Excellent verbal and written communication skills, with the ability to present complex information clearly and concisely.
  • Proficiency in meeting facilitation, ensuring all participants are engaged and that meetings run smoothly.
  • Ability to synthesize complex feedback and develop clear, actionable strategies.
  • Familiarity with project management tools (e.g., Asana, Trello, Microsoft Project) and document management systems.
  • Ability to foster collaboration and work effectively with diverse stakeholders.
• Attributes:
  • Proactive, self-motivated, and able to work independently with minimal supervision.
  • A strong commitment to continuous improvement and fostering stakeholder relationships.
  • Flexibility and adaptability in managing evolving responsibilities and program changes.
  • Detail-oriented with the ability to maintain high standards in all tasks and interactions.

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Work Environment:

• This position is based at SayPro, with the potential for both in-office and remote work, depending on the nature of the meetings and activities.
• Monthly research stakeholder meetings will be held regularly, both in person and via virtual platforms (e.g., Zoom, Microsoft Teams).
• The role may require occasional travel or attendance at stakeholder events, workshops, and conferences to engage with external partners and ensure continuous improvement.

Benefits:

• Competitive salary based on experience.
• Health and wellness benefits.
• Opportunities for professional development and continuing education.
• A dynamic and collaborative work environment with a focus on continuous learning and improvement.

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Application Process: Interested candidates should submit a resume and cover letter outlining their relevant experience and qualifications, along with examples of previous work in stakeholder engagement, program coordination, or research.