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SayPro Progress Tracking Template
📈 SayPro Progress Tracking Template
🧾 Project / Case Study Name: [Insert Name]
📅 Tracking Period: [e.g., May 2025]
🧑💻 Prepared by: [Your Name / Team]
🆔 Recommendation ID: [e.g., R-005]
1️⃣SayPro Recommendation Summary
| Field | Details |
|---|---|
| Recommendation Title | [Insert the exact recommendation being tracked] |
| Issued Date | [Date issued by SayPro] |
| Intended Outcome | [What success looks like – e.g., improved engagement, capacity, etc.] |
| Primary Stakeholders | [List: program managers, community leads, trainers, etc.] |
2️⃣SayPro Activities Completed This Period
| Date | Activity | Lead Person / Org | Status | Notes |
|---|---|---|---|---|
| 10 May 2025 | Mentor training workshop | Youth Empower Org | Completed | 25 mentors trained |
| 15 May 2025 | Launched pilot peer-check-in program | Local Mentor Council | Ongoing | 3 groups formed |
| 20 May 2025 | Feedback survey distributed to mentees | School Partnership NGO | Completed | Awaiting analysis |
3️⃣SayPro Key Metrics / Indicators
| Indicator | Target Value | Current Value | Progress Notes |
|---|---|---|---|
| Youth participation | 200 participants | 165 participants | Slight drop due to school exams |
| Mentor retention rate | 90% | 85% | On track with minor attrition |
| Average feedback satisfaction | 4.5 / 5 | 4.2 / 5 | Positive trend |
| Implementation milestone % | 100% (end goal) | 60% | Ahead of schedule |
4️⃣SayPro Successes & Highlights
- ✅ 25 mentors trained with 90% completing full certification
- ✅ 3 peer-support groups launched and receiving positive engagement
- ✅ Preliminary feedback shows mentees value new check-in model
5️⃣SayPro Challenges & Mitigation
| Challenge | Impact | Mitigation Strategy |
|---|---|---|
| Drop in youth attendance during school exams | Reduced participation | Adjusted schedule around school calendar |
| Limited mentor availability | Risk of burnout | Exploring flexible rotation model |
6️⃣SayPro Feedback from Stakeholders
“The peer mentorship format feels more natural and is improving trust between participants.”
— Lead Facilitator, Youth Empower Org
“We’re seeing stronger engagement in the new model than the traditional approach.”
— Program Coordinator
7️⃣SayPro Overall Progress Rating
| Criteria | Rating (1–5) | Comments |
|---|---|---|
| Implementation Progress | 4 | Milestones achieved early |
| Stakeholder Engagement | 5 | Excellent buy-in from mentors and NGOs |
| Outcome Alignment | 4 | On track with intended impact |
| Sustainability Potential | 3 | Needs support model refinement |
8️⃣SayPro Next Steps
| Action | Responsible | Due Date |
|---|---|---|
| Analyze mentee feedback results | M&E Officer | 30 May 2025 |
| Schedule mentor refresher training | Training Lead | 5 June 2025 |
| Update SayPro platform with new visuals | Admin Team | 25 May 2025 |
9️⃣SayPro Supporting Files / Attachments
- Survey summary
- Mentor training attendance sheet
- Screenshots of peer session dashboards
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