SayPro Provide training to at least 30 SayPro staff members on reporting formats

SayPro Training Plan: Reporting Formats for Marketing M&E

🧭 Objective

Equip at least 30 SayPro staff members with the skills to effectively use the new marketing performance reporting formats by end of May 2025.

✅ 1. Training Preparation (Week 1–2 of May)

Materials to Prepare:

• Slide deck: “SayPro Standard Reporting Formats Overview”
• Template walkthrough guide (Word/PDF)
• Practice data set (for hands-on session)
• Sample completed report (for reference)

Logistics:

• Identify 3 sessions of 10–15 people to ensure interactivity
• Choose platforms: Zoom, MS Teams, or in-person hubs if regional
• Create attendance sheet or registration form (e.g., Google Form)

🗓 2. Training Schedule (Week 2–4 of May)

🛠 3. Training Agenda (2 hours/session)

Part 1: Introduction (15 min)

• Purpose of standard reporting formats
• Alignment with SayPro SCLMR-1 and MEL systems

Part 2: Template Walkthrough (45 min)

• Review of each section of the template
• Explanation of KPIs and data entry guidelines
• Common mistakes to avoid

Part 3: Practical Exercise (30 min)

• Teams fill a sample report using dummy data
• Submit via designated platform

Part 4: Q&A + Evaluation (30 min)

• Open questions from participants
• Live feedback on practice reports
• Distribute post-training evaluation link

📋 4. Monitoring & Follow-Up

• Record attendance and completion for all sessions
• Issue digital certificates (optional)
• Provide email support for 2 weeks post-training
• Include participants in SayPro M&E Reporters Network for continuous peer learning

📈 Success KPI:

✔ At least 30 staff trained
✔ 90% rate training as useful
✔ 100% submit a trial report using the new format