SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR
SayPro Printing Budget Template Guide
📌 Template Name: SayPro Printing Budget Template
Purpose:
To track, manage, and compare actual printing costs against the allocated monthly printing budget as part of SayPro Monthly January SCMR-13 initiative. This template ensures consistent use of brand-approved materials and cost transparency in collaboration with SayPro Marketing Royalty SCMR and the SayPro Brand Material Office.
🧾 Template Sections and Description
1. Header Section
- Document Title: SayPro Monthly Printing Budget Tracker – January SCMR-13
- Department: SayPro Marketing Royalty SCMR
- Prepared By: [Name], SayPro Brand Material Office
- Date: [Auto-generated]
- Reporting Period: January 2025
2. Budget Overview Table
| Item Description | Budget Code | Allocated Budget (ZAR) | Actual Spend (ZAR) | Variance (ZAR) | Notes/Comments |
|---|---|---|---|---|---|
| Flyers (A5, Gloss Finish) | SCMR-13-01 | R 5,000 | R 4,500 | +R 500 | Under budget |
| Banners (Vinyl, 2m x 1m) | SCMR-13-02 | R 8,000 | R 9,200 | -R 1,200 | Extra urgent order |
| Office Letterheads | SCMR-13-03 | R 2,500 | R 2,500 | R 0 | On budget |
| Brochures (Tri-fold, Matte) | SCMR-13-04 | R 6,000 | R 6,100 | -R 100 | Minor overrun |
| Posters (A3, Silk Finish) | SCMR-13-05 | R 3,000 | R 2,800 | +R 200 | Used in 2 regions only |
Auto-Highlighting: Positive variance in green, negative in red.
3. Paper Stock & Finish Specifications Table
(Required by SayPro Brand Material Office)
| Item Type | Paper Stock | Finish | Size | Quantity | Supplier | Approval By Brand Office |
|---|---|---|---|---|---|---|
| Flyers | 170gsm Coated | Gloss | A5 | 2,000 | PrintZone SA | ✔ Approved |
| Banners | Vinyl 510gsm | Matte | 2m x 1m | 5 | BannerKing Pty | ✔ Approved |
| Letterheads | 120gsm Bond | Uncoated | A4 | 1,000 | Stationery World | ✔ Approved |
| Brochures | 150gsm Coated | Matte | A4 (Tri-fold) | 1,500 | SA Print Masters | ✔ Approved |
| Posters | 200gsm Silk | Silk Finish | A3 | 500 | PosterPro | ✔ Approved |
All specifications are aligned with the SayPro Brand Material Standards, as verified by the Brand Material Office.
4. Printing Cost Breakdown Table
| Supplier | Item Supplied | Unit Cost (ZAR) | Total Units | Total Cost (ZAR) | Payment Status |
|---|---|---|---|---|---|
| PrintZone SA | Flyers | R 2.25 | 2,000 | R 4,500 | Paid |
| BannerKing Pty | Banners | R 1,840 | 5 | R 9,200 | Pending |
| Stationery World | Letterheads | R 2.50 | 1,000 | R 2,500 | Paid |
| SA Print Masters | Brochures | R 4.07 | 1,500 | R 6,100 | Paid |
| PosterPro | Posters | R 5.60 | 500 | R 2,800 | Paid |
5. Budget Summary
- Total Budget Allocated: R 24,500
- Total Actual Spend: R 25,100
- Overall Variance: -R 600
- Budget Compliance Status: ⚠ Slightly Over Budget
✅ Instructions for Use
- Monthly Entry: Update the template monthly using actual invoices and PO data.
- Approval Route: Submit updated template to the SayPro Brand Material Office for verification.
- Template Storage: Save finalized version under:
SayPro Drive > Marketing > SCMR-13 > January > Printing Budget Template - Audit Trail: Retain digital copies of all printing invoices linked within the spreadsheet.
- Version Control: Save new versions as:
SayPro_PrintBudget_Jan2025_v1.xlsx,v2.xlsx, etc.
🗂 Format Availability
- Excel Version (.xlsx): Fully formula-driven
- Google Sheets: Cloud-accessible and collaborative
- PDF Export: For submission to executive management
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