SayPro Quarter Target:100% projects upload datasets on SayPro site

✅ SayPro Quarter Target: 100% of Projects Upload Datasets on SayPro Site

This Quarter Target ensures that every active project uploads its datasets to the SayPro platform by the end of the quarter. This initiative promotes transparency, centralized data management, and accessibility for analysis, reporting, and learning across the organization.

🗂️ What Must Be Uploaded:

Each project is expected to upload:

1. Raw datasets (e.g., survey results, interview transcripts, baseline data)
2. Cleaned datasets (with proper labels, formats, and error checks)
3. Data codebooks or metadata sheets (explaining variable names, values, and sources)

📌 Steps to Meet the Target:

1. Establish Upload Guidelines

• Share SayPro’s Data Submission Guide with all project leads.
• Specify:
  • File formats (e.g., .csv, .xlsx, .json)
  • Required documentation (e.g., data cleaning log, codebook)
  • Upload location (SayPro portal or shared drive)

2. Prepare and Review Datasets

• Raw Data: Export from tools like KoboToolbox, ODK, SurveyMonkey, etc.
• Cleaned Data: Ensure missing values, outliers, and formatting issues are addressed.
• Metadata: Include a brief description of each variable and dataset context.

3. Use the SayPro Upload Portal

• Go to the SayPro Data Submission Portal
• Create or log into the project’s upload account
• Upload each dataset under:
  • Project Name
  • Reporting Quarter (Q1)
  • Data Type: Raw / Cleaned / Codebook

4. Verify Upload and Completion

• After uploading:
  • Confirm that files are viewable and downloadable
  • Mark status as “Complete” in the internal tracker
  • Notify the SayPro data manager or M&E focal person

5. Track Progress

• Use a shared SayPro Dataset Upload Tracker with fields like:
  • Project name
  • Dataset type(s)
  • Upload date
  • Uploaded by (name)
  • Status (pending/incomplete/complete)
• Review weekly with project teams and follow up on missing submissions

📈 Progress Monitoring Plan:

✅ Success Criteria:

📂 Benefits of Meeting This Target:

• Centralized Access: Teams can easily access project data for evaluation, reporting, and learning.
• Data Reuse: Cleaned datasets can be reused for cross-project analysis, dashboards, and impact synthesis.
• Audit-Ready: Organized data helps SayPro respond quickly to donor and stakeholder data requests.
• Improved Data Quality: Standardization reduces risk of data loss and inconsistency.

🔄 Support and Resources:

• ✅ SayPro Data Cleaning & Coding Sheet Template
• ✅ SayPro Dataset Upload Guide
• ✅ Quarterly Dataset Tracker Template
• ✅ On-call support from SayPro M&E or data management team

📣 Action Plan Summary:

1. 📧 Distribute upload instructions and deadlines
2. 🛠 Prepare and QA datasets
3. ⬆ Upload to SayPro site
4. ✔ Confirm and log each submission
5. 📊 Track weekly and follow up on missing datasets

If you’d like help setting up a tracking system, dashboard, or a checklist for project teams, I can create one for you. Let me know!