1. Recruitment Strategy
Objective: Work with SCRR to identify, recruit, and train local teams in each audition city.
a. Identify Key Roles Needed in Each City
Event Coordinators – Oversee logistics, schedule, and execution of the auditions.
Registration Staff – Manage contestant check-ins and document verification.
Technical Crew – Handle sound, lighting, and stage setup.
Security Personnel – Ensure safety for contestants, judges, and audiences.
Judges’ Assistants – Assist judges in organizing audition schedules and scoring.
Local Cultural Representatives – Help with community engagement and outreach.
Marketing & PR Team – Promote the auditions via local media, social media, and community networks.
b. Work with SCRR for Local Talent Sourcing
Use SCRR’s network to identify potential team members with relevant experience.
Collaborate with local universities, cultural organizations, and event agencies to recruit talent.
Post job listings on local platforms, social media, and community boards.

2. Onboarding Process
a. Training Sessions (Virtual & On-Site)
Conduct pre-audition training via virtual meetings to introduce team roles, expectations, and workflows.
Organize on-site training a day before auditions to review logistics, emergency protocols, and schedules.
Distribute guidelines and checklists to ensure smooth execution.
b. Assign Responsibilities Based on Experience
Experienced event managers take charge of logistics and coordination.
Technical experts handle audiovisual setups.
Local representatives help with contestant engagement and community outreach.
c. Provide Necessary Materials
Give team members branded event T-shirts, ID badges, and schedules.
Equip them with registration forms, audition guidelines, and contestant lists.
Provide clear instructions for managing contestants and troubleshooting issues.

3. Execution & Performance Monitoring
Assign team leaders in each city to ensure accountability.
Have daily briefings before and after each audition day to track progress and resolve issues.
Use a reporting system where local teams provide updates on contestant numbers, technical challenges, and audience engagement.

4. Post-Audition Wrap-Up
Collect feedback from local teams to improve the next auditions.
Recognize and reward outstanding team members for their contributions.
Maintain a database of experienced staff for future events.

Staff Logistics

Objective: Ensure that all team members, judges, and crew can travel, stay, and perform their duties efficiently.

a. Transportation Arrangements

• Judges & Core Staff: Arrange flights or long-distance transportation for key personnel traveling between cities.
• Local Staff & Volunteers: Provide transport stipends or arrange shuttle services if needed.
• Equipment Transport: Secure trucks or vans to transport sound equipment, registration desks, banners, and promotional materials.

b. Accommodation & Meals

• Book accommodations at hotels or guesthouses near audition venues for judges and key staff.
• Negotiate group rates for cost efficiency.
• Cater meals and refreshments for staff, judges, and crew on audition days to maintain energy and efficiency.
• Set up per diems for traveling team members.

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2. Equipment & Venue Logistics

Objective: Ensure all technical and registration equipment is available and functional at each audition site.

a. Technical Equipment

• Sound Systems & Microphones: High-quality audio for contestant performances.
• Lighting & Stage Setup: Proper visibility for auditions and recordings.
• Video Recording & Streaming (if applicable): Capture footage for marketing and documentation.

b. Registration & Administration Setup

• Check-in Desks & Laptops: For smooth contestant registration.
• Backup Power Supply: Generators or battery backups in case of power outages.
• Internet Access: Ensure Wi-Fi for the team managing digital registration.

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3. Security & Emergency Planning

Objective: Maintain a safe environment for all attendees and staff.

• Security Personnel: Hire local security teams to handle crowd control and safety.
• First Aid & Medical Assistance: Have medical personnel on standby.
• Emergency Contacts & Exit Plans: Clearly define evacuation routes and emergency response protocols.

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4. Final Checks & Execution

• 1 Week Before Each Audition:
  • Confirm all transportation, accommodation, and venue bookings.
  • Verify equipment availability and test setups.
• 1 Day Before Audition:
  • Set up all logistics on-site.
  • Conduct a staff briefing and final rehearsal.
• Audition Day:
  • Ensure smooth operation and provide support as needed.
  • Monitor and resolve logistical issues in real-time.