SayPro Reports To: Director of Monitoring and Evaluation Monitoring Office

SayPro Reports To: Director of Monitoring and Evaluation Monitoring Office

Position Overview:

The Director of Monitoring and Evaluation (M&E) Monitoring Office holds a critical leadership role in overseeing and guiding the activities of the SayPro Monitoring and Evaluation Office. This position ensures that the department is effectively tracking the implementation, performance, and impact of SayPro’s programs and initiatives, delivering insightful reports and assessments to senior leadership, and driving continuous improvements across the organization.

As a director, the individual in this role is responsible for managing a team of M&E professionals, ensuring the development and execution of robust monitoring systems, and providing strategic oversight to ensure SayPro’s objectives are met in an efficient and effective manner. The Director acts as a key liaison between senior management, department heads, and external stakeholders, ensuring transparency, accountability, and alignment with organizational goals.

Key Responsibilities:

1. Leadership and Oversight:
   • Provide strategic direction and leadership to the SayPro Monitoring and Evaluation Monitoring Office team.
   • Manage day-to-day operations within the M&E department, ensuring high-quality work, efficient workflows, and timely execution of monitoring and evaluation activities.
   • Lead the development of key monitoring and evaluation frameworks, methodologies, and tools to ensure data-driven decision-making at all levels of the organization.
2. Strategic Planning and Execution:
   • Collaborate with senior management to ensure that monitoring and evaluation efforts align with SayPro’s organizational goals and strategic priorities.
   • Oversee the implementation of strategic recommendations and track their progress, ensuring that the outcomes are aligned with SayPro’s mission and objectives.
   • Develop and refine M&E strategies that enhance the effectiveness, efficiency, and sustainability of SayPro’s projects and programs.
3. Impact Assessment and Reporting:
   • Lead the evaluation of SayPro’s programs, initiatives, and campaigns, assessing their impact against established key performance indicators (KPIs).
   • Provide regular comprehensive performance reports to senior management, highlighting successes, challenges, and actionable insights.
   • Ensure that evaluations include both qualitative and quantitative data, providing a comprehensive view of the performance and impact of strategic initiatives.
4. Data-Driven Decision Making:
   • Use data insights to advise senior leadership on improvements, optimizations, and resource allocation across different initiatives.
   • Establish and manage systems for continuous data collection and monitoring, using advanced analytics tools to ensure that decisions are grounded in real-time data.
   • Ensure that data collection methods are reliable, ethical, and provide the most accurate and relevant insights.
5. Stakeholder Engagement and Communication:
   • Serve as the primary point of contact for internal and external stakeholders regarding the monitoring and evaluation of projects, campaigns, and programs.
   • Maintain transparent communication with senior leadership, project managers, and other departments to align on objectives, priorities, and progress.
   • Deliver presentations to senior executives and external partners, communicating the impact of various initiatives and providing recommendations for strategic improvements.
6. Team Management and Development:
   • Lead, mentor, and manage the M&E team, ensuring that team members have the necessary skills, resources, and support to succeed.
   • Provide training and development opportunities to build capacity within the department, ensuring the team stays up to date on the latest tools, methodologies, and best practices in monitoring and evaluation.
   • Foster a collaborative and inclusive team culture that encourages continuous improvement, knowledge sharing, and cross-departmental collaboration.
7. Continuous Improvement and Innovation:
   • Actively seek out innovative approaches, tools, and technologies that can enhance SayPro’s monitoring and evaluation processes.
   • Lead the department’s efforts to refine existing methodologies and processes, ensuring they evolve in response to feedback, data insights, and changing organizational needs.
   • Monitor industry trends and apply relevant best practices to ensure SayPro’s M&E efforts remain effective and aligned with the latest developments in the field.

Required Qualifications and Skills:

1. Education:
   • Master’s degree in Business Administration, Public Policy, Data Analytics, International Development, Social Sciences, or a related field. A Doctorate or advanced degree is a plus.
2. Experience:
   • 7+ years of experience in monitoring and evaluation, program management, or a related field, with at least 3-5 years in a leadership role.
   • Proven track record in developing and executing comprehensive monitoring and evaluation strategies for large-scale programs.
   • Experience with data analysis tools and methodologies, and familiarity with various project management software.
3. Skills:
   • Strong leadership skills with the ability to guide, motivate, and develop a team.
   • Excellent analytical and problem-solving skills, with the ability to interpret complex data and provide actionable insights.
   • Proficiency in data management tools and analytics platforms (e.g., SPSS, Excel, Google Analytics, Power BI).
   • Exceptional communication and presentation skills, with the ability to present data-driven insights to non-technical audiences and senior leadership.
   • In-depth knowledge of M&E frameworks and best practices, along with experience in the development and implementation of evaluation tools.

Key Performance Indicators (KPIs):

• Team Performance: Measurement of the efficiency, collaboration, and output of the M&E team, ensuring that projects and tasks are completed on time and meet quality standards.
• Strategic Alignment: Percentage of strategic recommendations and programs that are aligned with SayPro’s long-term goals and objectives.
• Impact Measurement: Success rate of programs and projects achieving the expected outcomes, based on established KPIs and impact assessments.
• Stakeholder Satisfaction: Feedback from senior leadership, internal teams, and external partners on the quality and usefulness of M&E reports, insights, and recommendations.
• Continuous Improvement: Number of adjustments and improvements implemented in response to evaluation findings, leading to greater efficiency or effectiveness in programs.

Position Reports To:

• SayPro Chief Executive Officer (CEO) or Chief Operating Officer (COO) (Depending on Organizational Structure)

Department Location:

• [Office Location] or Remote (Specify)

Conclusion:

The Director of Monitoring and Evaluation Monitoring Office plays a crucial role in overseeing the strategic monitoring and evaluation efforts at SayPro. By providing leadership, driving data-driven decision-making, and ensuring the timely execution of strategic initiatives, this role contributes significantly to the company’s success. With a strong focus on continuous improvement, stakeholder engagement, and innovative solutions, the Director helps ensure that SayPro’s initiatives not only meet objectives but also maximize impact and sustainability.