SayPro Research and Select Paper Stock

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period: Research and Select Paper Stock

Objective:

To identify, evaluate, and select the most suitable paper stock and finish options for SayPro marketing materials in line with brand standards and print quality requirements. This process is part of SayPro’s January printing cycle (SCMR-13) and falls under the remit of the SayPro Brand Material Office (SBMO), coordinated by SayPro Marketing Royalty SCMR.

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1. Define Material Requirements

Responsible Unit: SayPro Brand Material Office (SBMO)
Deadline: Week 1 of January

• List all print materials for January (e.g., brochures, flyers, business cards, newsletters).
• Specify functional requirements per item (e.g., durability, print fidelity, tactile quality).
• Confirm brand color consistency, finish expectations (matte, gloss, satin), and paper weight requirements.

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2. Source Paper Stock Samples

Responsible Unit: SBMO with SayPro Procurement
Deadline: Week 1–2 of January

• Contact approved and new paper suppliers for sample kits.
• Request variations across GSM (e.g., 120gsm, 200gsm, 350gsm) and finishes (e.g., matte, gloss, silk).
• Gather recycled and environmentally friendly options for sustainability compliance.

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3. Conduct Print Tests and Quality Evaluation

Responsible Unit: SBMO + SayPro Design & Production Team
Deadline: Week 2–3 of January

• Print test pages using brand assets on shortlisted paper types.
• Evaluate color reproduction, ink absorption, finish quality, and tactile appeal.
• Rate each sample using SayPro’s Print Quality Evaluation Matrix (PQEM).

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4. Cost and Supply Feasibility Analysis

Responsible Unit: SayPro Procurement & Finance
Deadline: Week 3 of January

• Analyze cost per sheet, bulk pricing, delivery timelines, and minimum order quantities.
• Ensure supply consistency for the next 6-month cycle.
• Check supplier compliance with SayPro sustainability and vendor policies.

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5. Final Paper Selection and Approval

Responsible Unit: SBMO with sign-off by SayPro Marketing Royalty SCMR
Deadline: End of Week 3

• Present findings, comparisons, and recommendations in a formal report.
• Choose final paper stock for each material category (e.g., matte 200gsm for brochures).
• Submit selection for approval from Marketing Royalty SCMR and update central print database.

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6. Implementation & Documentation

Responsible Unit: SBMO
Deadline: Week 4 of January

• Update the “SayPro Print Material Specification Sheet” with the new stock details.
• Inform all SayPro design and printing partners of the new standard.
• Store and archive all tested samples and reports in SayPro Drive under “Monthly Print Standards → January SCMR-13.”