SayPro Review all policy proposals and edits submitted through the SayPro website

Cycle Reference: SayPro Monthly – SCOR-1 (May 2025)
Activity: Review and Integration of Submitted Policy Changes
Supervising Unit: SayPro Strategic Planning Office
Governance Oversight: SayPro Operations Royalty
Platform: en.saypro.online/policy-submissions
Policy Map Version: PolicyMap-V4-May2025
Review Period: 1–20 May 2025
Final Map Publication: 24 May 2025

🧭 Objective

To ensure that all new policy proposals and edit requests submitted by departments through the SayPro website are:

• Thoroughly reviewed for quality, relevance, and governance alignment
• Categorized and approved through the Strategic Planning Office
• Accurately integrated into the revised SayPro Policy Map (May 2025 Edition)

✅ Detailed Process Workflow

🔹 1. Collect Policy Submissions via Website Portal

• Website Portal:
  📍 en.saypro.online/policy-submissions
• Submission Categories:
  • 🆕 New Policy Proposal
  • ✏️ Edit to Existing Policy
  • ❌ Request to Retire Policy
• Required Fields per Submission:
  • Policy Title & Reference Code
  • Submitting Department
  • Nature of Change (New/Edit/Delete)
  • Rationale for Submission
  • Responsible Officer(s)
  • Draft Document (DOC/PDF format)

🔹 2. Initial Triage and Categorization

• Timeline: 1–7 May 2025
• All submissions exported and reviewed using SayPro’s Policy Evaluation Matrix (PEM v2.0)
• Policies sorted into three review queues:
  • Fast-Track Approval: Minor edits with low risk
  • Full Review: Substantive policy shifts, interdepartmental implications
  • Escalation: Policies requiring legal, regulatory, or board-level clearance

🔹 3. Policy Review Committee Evaluation

• Timeline: 8–15 May 2025
• Weekly review sessions held with:
  • Strategic Planning Officers
  • Departmental Policy Focal Points
  • HR, Legal, and Compliance Representatives (as needed)
• Each policy reviewed against:
  • SayPro Strategic Policy Framework
  • Risk and Compliance Standards
  • Operational Efficiency Impact
• Comments recorded, and final decision tagged:
  • ✅ Approved
  • 🔁 Returned for Revision
  • ❌ Rejected

🔹 4. Integrate Approved Policies into Updated Policy Map

• Timeline: 16–20 May 2025
• Approved entries formally added to:
  • 📍 SayPro Policy Map (V4 – May 2025)
  • 📂 SayPro Central Policy Repository
  • SharePoint folder: Governance > Policies > Live Documents
• Policy Map Metadata Includes:
  • Policy Code, Version, Title, Owner, Department, Date Issued
  • Change Type: [New / Revised / Retired]
  • Status: [Active / Under Review / Deprecated]

🔹 5. Publish & Communicate Updated Policy Map

• Final Publication: 24 May 2025
• Accessible via:
  • 🔗 en.saypro.online/policy-map
  • 📁 SharePoint > Governance > Policy Map Archive > PolicyMap-V4-May2025.pdf
• Staff notified via internal memo and digital bulletin:

Subject: 📚 Updated SayPro Policy Map – May 2025

Dear Colleagues,

The May 2025 version of the SayPro Policy Map is now available. This update includes newly approved policies, significant revisions, and retired policies following submissions received in the SCOR-1 cycle.

🔗 View the updated map here: en.saypro.online/policy-map

— SayPro Strategic Planning Office

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