SayPro Post-Training Outcomes Review & Report Submission Plan

Objective: Evaluate the effectiveness of M&E system training and formally report findings, outcomes, and recommendations to the SayPro Monitoring Office.
Compiled by: [Your Name/Team]
Submitted to: SayPro Monitoring Office
Due Date: [Insert Date]

📊 1. Data Collection & Review Sources

Before writing the report, gather the following:

• Attendance Records: Total participants, by department/region
• Pre- & Post-Training Assessments: Score changes, knowledge gained
• Feedback Survey Results: Quantitative (ratings) + qualitative (comments)
• Trainer Observations: Notes from facilitators on engagement, participation, and comprehension
• System Access Logs (Optional): To verify actual usage post-training

📝 2. Suggested Report Structure

🧾 Title Page

• SayPro M&E Training Outcome Report
• Date of Submission
• Prepared by [Name/Team]

1. Executive Summary (1 page max)

• Brief overview of training initiative
• Key highlights and overall results
• Summary of findings and recommendations

2. Training Overview

• Purpose and objectives of the M&E system training
• Dates and locations (virtual or in-person)
• Target audience (who attended: staff roles, departments, partners)

3. Participation Summary

• Number of sessions held
• Total number of participants
• Attendance by location/team/role
• Percentage of invited participants who attended

4. Assessment Results

• Pre-training assessment average score: XX%
• Post-training assessment average score: XX%
• % improvement in knowledge
• Summary of most and least understood topics

5. Feedback Summary

• Satisfaction rate (e.g., 89% of staff rated training 4 or 5 stars)
• Confidence increase: (% reporting improved confidence)
• Comments from staff (include a few anonymous quotes)
• Identified gaps or challenges reported by participants

6. Trainer Observations

• Common issues or questions raised during training
• Noted strengths (e.g., system demo clarity, hands-on exercises)
• Areas needing reinforcement (e.g., advanced reporting features, user login issues)

7. System Use Insights (Optional)

• Number of staff who logged into the system post-training
• Types of actions completed (e.g., data entry, reports generated)

8. Recommendations

• Areas for further support or refresher training
• Suggestions for improving future sessions (format, tools, duration)
• Immediate follow-up actions required (e.g., access issues, translation support)

9. Next Steps

• Timeline for follow-up training or support
• Who is responsible for ongoing capacity building
• Resources that will be developed/distributed (e.g., FAQs, videos)

10. Annexes

• Attendance list
• Survey summary or raw results
• Assessment score sheets
• Screenshots or materials used in training

📬 Submission

Submit the report to:
📧 monitoring@saypro.org
🗓️ Submission deadline: [Insert deadline]

Format: PDF or Word Document

✅ Need Help?

Would you like me to:

• Generate a report template (in Word or Google Docs)?
• Analyze any raw survey or assessment data you’ve collected?
• Create charts or visuals to include in your report?