SayPro roles for data collection and partner outreach

Weekly SayPro Roles: Data Collection & Partner Outreach

🗓 Monday – Strategic Planning & Prioritization

Assigned Role: Strategic Partnership Coordinator
Key Tasks:

• Review previous week’s partnership activity and feedback.
• Set weekly targets for data collection and outreach.
• Prioritize partners needing urgent engagement or data updates.
• Update internal tracking tools or dashboards.

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🗓 Tuesday – Internal Data Collection

Assigned Role: Partnership Data Analyst
Key Tasks:

• Collect partnership data from program managers and team leads (project milestones, outputs, KPIs).
• Update partnership profiles and databases.
• Verify and standardize data entries.
• Identify missing or inconsistent information.

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🗓 Wednesday – External Partner Outreach

Assigned Role: Partner Engagement Officer
Key Tasks:

• Contact partners for updates (via email, phone, virtual meetings).
• Collect feedback, progress updates, and new opportunities.
• Schedule check-ins or joint planning meetings.
• Document all correspondence and partner responses.

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🗓 Thursday – Quality Review & Insights

Assigned Role: Partnership Monitoring & Evaluation Lead
Key Tasks:

• Review accuracy and completeness of collected data.
• Analyze performance metrics and generate weekly insights.
• Identify trends, gaps, and red flags.
• Prepare a summary report for internal briefing.

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🗓 Friday – Communication & Reporting

Assigned Role: Communications & Reporting Officer
Key Tasks:

• Prepare and send a weekly partnership status update to leadership.
• Share success stories, progress highlights, and upcoming engagement plans.
• Update SayPro website or platform with approved partner data and progress.
• Archive all weekly reports in the official SayPro knowledge repository.

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Optional Weekly Rotation Model

To build cross-team capacity:

• Rotate roles monthly among qualified team members.
• Assign assistants or “backups” for continuity during leave or travel.
• Include interns or junior staff in Thursday/Friday activities for learning exposure