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SayPro Royalties AI Error Report Form (RAIERF)

SayPro Royalties AI Error Report Form (RAIERF)

Form Code: RAIERF
Reporting Date: [YYYY-MM-DD]
Submitted By: [Name, Role/Department]
Contact Email: [example@saypro.org]
Form Version: 1.0

1. Error Identification

FieldDetails
Error ID:[Auto-generated or Manual Entry]
Date & Time of Occurrence:[YYYY-MM-DD HH:MM]
System Component:[Royalties Calculation Engine / Data Interface / API / UI / Other]
Severity Level:[Critical / High / Medium / Low]
Environment:[Production / Staging / Development]
Detected By:[Automated System / User / Developer / QA]

2. Description of the Error

  • Summary of the Error:
    [Brief overview of the error, what failed, and expected behavior]
  • Steps to Reproduce (if applicable):
    1.
    2.
    3.
  • Error Messages (Exact Text or Screenshot):
    [Paste message or upload image]
  • Data Inputs Involved (if any):
    [File name, dataset name, fields]

3. Technical Diagnostics

FieldDetails
AI Model Version:[e.g., RoyaltiesAI-v3.2.1]
Last Training Date:[YYYY-MM-DD]
Prompt / Query (if relevant):[Paste prompt or command]
Output / Response Generated:[Paste erroneous output]
Log File Reference (if any):[Path or link to logs]
System Metrics (at time):[CPU %, Memory %, Latency ms, etc.]

4. Impact Assessment

  • Type of Impact:
    • Incorrect Royalty Calculation
    • Delayed Processing
    • Data Corruption
    • User-facing Error
    • Other: _________________________
  • Estimated Affected Records/Transactions:
    [Numeric or descriptive estimate]
  • Business Impact Level:
    • Severe (Requires immediate attention)
    • Moderate
    • Minor
    • No Significant Impact

5. Corrective Action (If Taken Already)

FieldDescription
Temporary Fix Applied:[Yes / No]
Description of Fix:[Describe workaround or fix]
Fix Applied By:[Name / Team]
Date/Time of Fix:[YYYY-MM-DD HH:MM]
Further Actions Needed:[Yes / No / Under Evaluation]

6. Assigned Teams & Tracking

FieldAssigned To / Responsible
Issue Owner:[Name or Team]
M&E Follow-up Required:[Yes / No]
Link to Tracking Ticket:[JIRA, GitHub, SayPro system]
Expected Resolution Date:[YYYY-MM-DD]

7. Reviewer Comments & Sign-off

  • Reviewed By:
    [Name, Role, Date]
  • Comments:
    [Optional internal review notes or escalation reasons]

8. Attachments

  • Screenshots
  • Log Snippets
  • Data Files
  • External Reports

9. Authorization

NameRoleSignature / Date
Reporter
Technical Lead
Quality Assurance

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