SayPro Weekly Employee Attendance Register

Report Title: Weekly Employee Attendance Register
Department: SayPro Human Resources & Monitoring Office
Unit: SayPro Monitoring, Evaluation, and Learning Royalty
Report Reference: SEAR-WK-MAY2025
Reporting Period: 8 – 14 May 2025
Prepared by: [Your Name / HR Officer]
Date of Submission: 15 May 2025

1. Overview

This report provides a summary of employee attendance for the week of 8–14 May 2025. It includes records of daily attendance, absences, late arrivals, and early departures for all SayPro employees. This information supports workforce management, performance tracking, and ensures operational efficiency.

2. Employee Attendance Summary

3. Attendance Breakdown

• Total Employees: 10
• Total Days Worked: 44 (out of 50 possible days)
• Absenteeism Rate: 12%
• Average Days Worked per Employee: 4.4 days
• Employees with Perfect Attendance: 5 (Jane Smith, Emma Johnson, Lisa Green, James Black)
• Employees with 1 or More Absences: 5

4. Reasons for Absence

5. Late Arrivals / Early Departures

6. Summary of Attendance Issues

• Unapproved Absences:
  • Michael Lee had unapproved absences on 8 and 12 May 2025.
• Frequent Late Arrivals:
  • Sarah Clark had consistent late arrivals due to traffic on 9 May and early departure on 12 May.
• Conference Leave:
  • Olivia Taylor attended a conference on 14 May 2025, leading to an absence for the day.

7. Recommendations & Action Plan

• Improve Leave Management: Ensure employees communicate planned absences ahead of time and provide necessary documentation (e.g., medical certificates or conference invites).
• Address Frequent Lateness: Implement a reminder system to encourage punctuality for employees like Sarah Clark, who have recurring lateness issues.
• Clarify Leave Categories: Ensure employees understand the distinction between paid/unpaid leave and the process for applying for leave, particularly for unpaid leave (e.g., Michael Lee’s absence).

8. Conclusion

The attendance data for the week of 8-14 May 2025 shows that the majority of employees were present for the workweek. However, some employees had isolated attendance issues, including medical leave, family emergencies, and conference-related absences. The data will be used for further monitoring and improvement of attendance practices across the department.

9. Sign-Off

Prepared by: [Full Name]
Position: HR Officer / Attendance Monitoring Coordinator
Signature: ______________________
Date: 15 May 2025