SayPro Feedback Forms: Documented Feedback on Workshops to Ensure Continuous Improvement and Alignment

Feedback Forms are essential tools for gathering insights from workshop participants to assess the effectiveness of the sessions and identify areas for improvement. By systematically collecting and analyzing feedback, SayPro can ensure that future workshops are better aligned with organizational goals, meet participant needs, and foster continuous improvement in strategic planning. Below is a comprehensive structure for SayPro Feedback Forms that will guide the collection of valuable participant feedback.

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1. Participant Information (Optional)

While optional, gathering basic information can help contextualize feedback, especially when analyzing patterns across different departments or roles:

• Name: (Optional)
• Department: The department the participant represents (e.g., Marketing, HR, Sales, etc.).
• Role: Participant’s role within the organization (e.g., Manager, Director, Team Lead).
• Workshop Date: The specific date the feedback relates to.

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2. Workshop Content and Relevance

This section aims to assess whether the content of the workshop was valuable, relevant, and aligned with organizational objectives.

• Was the workshop content aligned with your department’s strategic goals?
  • Yes / No / Partially
  • Comments: [Provide space for further explanation if the answer is “No” or “Partially”]
• How relevant were the topics discussed in relation to your role and department’s objectives?
  • Very relevant / Somewhat relevant / Not relevant
  • Comments: [Space for feedback on which topics were helpful or missing]
• Were the strategic frameworks/tools provided in the workshop helpful?
  • Very helpful / Somewhat helpful / Not helpful
  • Comments: [Specific tools or frameworks that were most/least helpful]

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3. Workshop Delivery and Structure

This section evaluates the organization and facilitation of the workshop. It is important to understand if the session was structured effectively and facilitated in an engaging manner.

• How would you rate the workshop facilitator(s)?
  • Excellent / Good / Average / Poor
  • Comments: [Provide space for feedback on facilitator’s effectiveness, knowledge, and communication skills]
• Was the pace of the workshop appropriate?
  • Too fast / Just right / Too slow
  • Comments: [Feedback on pacing and whether there was enough time for discussions, activities, etc.]
• Were the workshop objectives and agenda clearly communicated?
  • Yes / No / Partially
  • Comments: [Any suggestions for clearer communication]
• How interactive was the workshop?
  • Very interactive / Somewhat interactive / Not interactive
  • Comments: [Suggestions to improve interaction or collaboration during the session]

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4. Engagement and Participation

This section assesses the level of participant engagement and opportunities for interaction during the workshop.

• Did you feel encouraged to share your thoughts and ideas during the workshop?
  • Yes / No / Sometimes
  • Comments: [Suggestions for making the environment more open to discussion]
• How comfortable did you feel participating in group discussions or activities?
  • Very comfortable / Comfortable / Uncomfortable
  • Comments: [Suggestions to create a more inclusive and open space for participation]
• Were there opportunities to collaborate with other departments?
  • Yes / No / Somewhat
  • Comments: [Ideas for improving cross-departmental collaboration during workshops]

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5. Workshop Materials and Resources

This section focuses on the quality and usefulness of the materials and resources provided during the workshop.

• Were the workshop materials (e.g., handouts, slides, templates) clear and useful?
  • Yes / No / Partially
  • Comments: [Suggestions for improving materials, or what worked well]
• Were the provided tools (SWOT analysis, Balanced Scorecard, OKRs, etc.) effective for your strategic planning?
  • Yes / No / Partially
  • Comments: [Which tools helped the most and why, or which tools were missing]

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6. Key Learnings and Takeaways

This section allows participants to reflect on what they learned and how the workshop has impacted their strategic thinking.

• What was the most valuable takeaway from the workshop?
  • [Open-ended response]
• What changes or improvements will you make to your department’s strategy based on the workshop?
  • [Open-ended response]
• Do you feel more equipped to develop or refine your department’s strategic plan?
  • Yes / No / Somewhat
  • Comments: [Details on areas where participants feel more or less confident]

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7. Workshop Impact and Effectiveness

Evaluate the overall effectiveness of the workshop in terms of helping participants understand and align their strategies with organizational goals.

• Do you feel the workshop helped you align your department’s strategy with SayPro’s overall goals and vision?
  • Yes / No / Partially
  • Comments: [Specific feedback on how the workshop helped or didn’t help with alignment]
• Has the workshop influenced your approach to strategic planning or execution?
  • Yes, significantly / Yes, somewhat / No
  • Comments: [Examples of changes in thinking or approach]
• How confident are you in implementing the strategic plans discussed in the workshop?
  • Very confident / Somewhat confident / Not confident
  • Comments: [Suggestions on improving implementation support]

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8. Areas for Improvement

This section allows participants to provide constructive feedback on how to improve future workshops.

• What aspects of the workshop could be improved for future sessions?
  • [Open-ended response]
• Were there any topics or areas that were not covered in the workshop but should be addressed in future sessions?
  • [Open-ended response]
• What type of follow-up or support would you find valuable after the workshop?
  • [Open-ended response]

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9. Overall Rating

A final overall assessment of the workshop:

• How would you rate the overall quality of the workshop?
  • Excellent / Good / Average / Poor
  • Comments: [General feedback or suggestions for improvement]

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10. Final Thoughts

An open-ended section for any additional feedback or comments:

• Any other comments or suggestions to improve future workshops or the strategic planning process?
  • [Open-ended response]

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Feedback Form Summary Example:

Section	Rating/Feedback
Workshop Content & Relevance	Very relevant, but could include more marketing-focused content.
Facilitator Evaluation	Excellent, very engaging and knowledgeable.
Pacing	Just right, kept the session moving while allowing for meaningful discussion.
Engagement	Comfortable, though more time for smaller group discussions could help.
Workshop Materials	The provided templates were useful for creating actionable goals.
Takeaways	Focused more on clear KPIs and better alignment with broader strategy.
Overall Rating	4.5/5, would love to see more case studies in future workshops.

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Conclusion

The SayPro Feedback Forms are designed to gather actionable insights that will drive the continuous improvement of workshops. By actively soliciting feedback on the content, delivery, materials, and overall effectiveness, SayPro can ensure that workshops evolve to meet the needs of participants, foster alignment with organizational goals, and ultimately drive successful strategic planning across all departments.