SayPro SayPro Key Indicator Tracker (Weekly Dashboard Format)

SayPro Weekly Key Indicator Tracker Dashboard Layout

1. Dashboard Overview:

• Title: SayPro Weekly Key Indicator Tracker
• Timeframe: Weekly reporting period (Start Date – End Date)
• Owner: MEL (Monitoring, Evaluation, and Learning) Office
• Version: Current iteration of the dashboard (e.g., Version 1.0)

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2. Key Sections of the Dashboard:

A. Header Section (Summary)

Indicator Category	Indicator Name	Target Value	Actual Value	Status (Color-Coded)	Change from Last Week (%)	Notes
Youth Development	# of youth enrolled in leadership programs	500	460	🟡	-8%	Slight decrease due to delayed recruitment
Education	% of learners passing assessments	90%	88%	🟠	-2%	Target adjustment recommended
Employment	# of youth employed within 3 months	100	110	🟢	+10%	Exceeded target due to strong partnerships
Health	# of health screenings conducted	200	180	🟠	-10%	Increased demand expected next week
Civic Engagement	% increase in civic knowledge	20%	18%	🟡	-2%	Needs review of educational materials

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B. Progress Bar or Goal Meter (for each indicator)

For each indicator, include a progress bar that visually shows the current value versus the target value.

• Color Code:
  • 🟢 On target or exceeds expectations (≥ 90%)
  • 🟡 Slightly below target (80-90%)
  • 🟠 Needs attention (below 80%)
  • 🔴 Critical issue (below 50%)

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C. Trend Analysis (Week-over-Week Changes)

Indicator Name	Last Week	This Week	% Change (This Week vs. Last Week)	Trend (Arrow)
# of youth employed within 3 months	100	110	+10%	⬆️
% learners passing assessments	89%	88%	-1%	⬇️
# of health screenings conducted	190	180	-5.26%	⬇️

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D. Top 5 Achievements (Highlight key wins)

• Achievement 1: Exceeded employment target by 10%, securing 10 extra job placements.
• Achievement 2: Strong engagement in the new health screening campaign, despite slight shortfall.
• Achievement 3: High enrollment in youth development programs due to strategic outreach.
• Achievement 4: Successful completion of civic engagement activities exceeding participation goals.
• Achievement 5: Improved learner assessment scores in education programs.

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E. Top 5 Challenges (Highlight issues that need attention)

• Challenge 1: Low turnout in leadership program recruitment, causing a slight decline in enrollments.
• Challenge 2: Decrease in learners passing final assessments; further investigation needed.
• Challenge 3: Slightly below target in health screenings; attributed to logistics delays.
• Challenge 4: Decrease in civic knowledge increase; revise materials and delivery methods.
• Challenge 5: Resource shortages affecting timely service delivery in youth training programs.

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3. Visual Data Representation:

A. Performance Visualization

• Bar Charts for actual vs. target performance for key indicators
• Pie Charts to show the percentage of indicators on track, below target, and off-track
• Line Graphs for weekly trends, showing improvements or declines in key metrics over time

B. Conditional Formatting

• Color-Coding: Use conditional formatting for cells where the KPI is red (off-track), yellow (caution), and green (on-track).
• Status Icons: Use traffic light icons (🟢 🟡 🟠 🔴) to indicate performance status.

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4. Actionable Insights and Recommendations Section

Issue	Resolution	Owner	Deadline	Status
Youth leadership program recruitment lagging	Accelerate outreach via social media	Outreach Team	End of Week	🟡
Health screenings below target	Explore mobile health unit deployment	Health Team	Next week	🔴
Educational pass rates declining	Revise assessments based on feedback	Education Team	2 Weeks	🟡

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5. Weekly Summary Report

Provide an end-of-week summary at the bottom of the dashboard to capture key takeaways:

• Key Learnings: Summary of important lessons learned during the week, both positive and negative.
• Adaptations: Changes or actions taken based on the week’s performance.
• Focus for Next Week: Goals for the upcoming week based on current trends.

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6. Example: SayPro Weekly Key Indicator Tracker (Excel Format)

You can set this up in Excel or Google Sheets with the following steps:

1. Column Setup: Create columns for Indicator Name, Target Value, Actual Value, Status, Weekly Change, and Notes.
2. Data Entry: Update indicators weekly as departments provide data.
3. Conditional Formatting: Set up color rules to automatically highlight performance status.
4. Charts: Insert bar charts or line graphs to represent data visually.

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📌 Success Indicator:

• 100% Weekly updates on all key indicators, with actionable insights and real-time decision-making.