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SayPro SCLMR Weekly Tracker Sheet (SayPro Template: SCLMR-WT-MAY)
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SayPro SCLMR Weekly Tracker Sheet
Template Reference: SCLMR-WT-MAY
Reporting Period: Week of [Insert Date Range, e.g., 6 – 12 May 2025]
Department: SayPro Monitoring, Evaluation, and Learning
Prepared by: [Full Name]
Designation: [Your Role]
Date Submitted: [e.g., 13 May 2025]
1. Weekly Task Summary Table
| # | Task Name | Assigned To | Start Date | End Date | Status | Evidence Submitted | Remarks |
|---|---|---|---|---|---|---|---|
| 1 | System Maintenance Log Review | IT Officer | 06 May | 06 May | ✅ Completed | Yes (Log Screenshot) | No issues detected. |
| 2 | Learner Feedback Extraction (Last 7 Days) | M&E Assistant | 06 May | 07 May | ✅ Completed | Yes (PDF Summary) | 6 tickets logged, 3 resolved. |
| 3 | SayPro LMS Learner Progress Monitoring | Data Analyst | 07 May | 08 May | 🔄 In Progress | Partial (CSV Export) | 2 learner progress data issues found. |
| 4 | Server Downtime Report (Error Logs) | IT Support | 06 May | 08 May | ✅ Completed | Yes (System Logs) | Downtime of 2 hours on 6 May resolved. |
| 5 | GPT Prompt Output Summaries | M&E Coordinator | 08 May | 09 May | ✅ Completed | Yes (Excel Format) | Submitted for 5 GPT prompts. |
| 6 | Weekly Attendance Register Compilation | HR Officer | 06 May | 10 May | ✅ Completed | Yes (Signed Sheet) | All employees signed; no absentees. |
| 7 | Data Cleaning and Duplicate Removal | Data Team | 09 May | 10 May | ✅ Completed | Yes (Audit Log) | 342 duplicates removed. |
| 8 | Learning Module Engagement Summary | Learning Officer | 09 May | 10 May | ✅ Completed | Yes (Dashboard Export) | Top 100 modules ranked by engagement. |
| 9 | Employee Performance Self-Evaluations Review | HR Officer | 10 May | 11 May | ⏳ Pending | No | 3 employees still to submit. |
| 10 | Weekly MEL Monitoring Checklist Submission | MEL Officer | 10 May | 11 May | ✅ Completed | Yes (MEL-Check-22 Form) | Checklist finalized and submitted. |
2. Weekly Highlights and Notes
- ✅ All system-related and technical tasks were completed on time with full evidence submitted.
- 🟡 Employee performance self-evaluation forms still pending from three individuals; HR to follow up.
- 🔄 Learner progress tracking flagged discrepancies, to be reviewed in next week’s audit.
- 📊 GPT Output Summary successfully generated and submitted in Excel and PDF formats.
- 🛠️ Server downtime was logged, resolved in under 2 hours, and documented with full diagnostics.
3. Risks / Issues Identified
| Issue | Risk Level | Action Taken / Planned | Responsible |
|---|---|---|---|
| Learner data discrepancies | Medium | Logged and under review | Data Analyst |
| Pending HR self-evaluation forms | Low | HR follow-up underway | HR Officer |
| Feedback system slowness (from users) | Medium | Ticket opened with IT support | IT Support Lead |
4. Recommendations & Next Week Priorities
- 📌 Complete pending employee evaluations and escalate non-compliance to management if necessary.
- 📌 Resolve learner progress data mismatches with verification audit.
- 📌 Continue user experience enhancement based on learner feedback and weekly diagnostics.
- 📌 Start compiling the monthly SCLMR Report (due end of May).
5. Sign-Off
Prepared By:
Name: _______________________
Designation: __________________
Date: _______________________
Approved By (Supervisor):
Name: _______________________
Designation: __________________
Signature: ____________________
Date: _______________________
📁 Available Export Options:
- ✅ Excel (.xlsx)
- ✅ PDF (.pdf)
- ✅ Google Sheets (Live Tracking Option)
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