SayPro Stakeholder Communication Log Template: Date of Communication

SayPro Stakeholder Communication Log Template: Date of Communication

The Date of Communication section in the SayPro Stakeholder Communication Log captures the date when a particular communication (e.g., email, phone call, meeting, report submission) took place with a stakeholder. This helps to track the timing of interactions and ensures that all communications are documented systematically.

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1. Date of Communication Template

Date of Communication	Stakeholder	Method of Communication	Purpose of Communication	Details/Notes	Follow-up Actions	Responsible Person/Team
[Insert Date]	[Stakeholder Name]	[Email/Phone/Meeting/Report]	[Brief Description of Purpose]	[Summary of Discussion or Key Points]	[Actions to be Taken or Follow-up Date]	[Responsible Person/Team]
[Insert Date]	[Stakeholder Name]	[Email/Phone/Meeting/Report]	[Brief Description of Purpose]	[Summary of Discussion or Key Points]	[Actions to be Taken or Follow-up Date]	[Responsible Person/Team]
[Insert Date]	[Stakeholder Name]	[Email/Phone/Meeting/Report]	[Brief Description of Purpose]	[Summary of Discussion or Key Points]	[Actions to be Taken or Follow-up Date]	[Responsible Person/Team]

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Example Entry:

Date of Communication	Stakeholder	Method of Communication	Purpose of Communication	Details/Notes	Follow-up Actions	Responsible Person/Team
March 3, 2025	John Doe (Partner Organization)	Email	Update on Program Activities	Discussed progress of the current phase and upcoming milestones.	Confirm next meeting date and share progress report.	Program Coordination Team
March 2, 2025	Sarah Lee (Donor)	Phone Call	Fundraising and Budget Review	Clarified upcoming funding needs and budget allocations.	Prepare a revised budget proposal.	Finance and Fundraising Team

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2. Purpose of Communication

This section outlines the reason or objective for the communication. It could include topics such as program updates, feedback, challenges, requests for information, or collaboration opportunities.

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3. Follow-up Actions

This section specifies the next steps or actions that need to be taken after the communication. These actions may include scheduling a follow-up meeting, sending additional information, or preparing reports.

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4. Responsible Person/Team

This section identifies the person or team responsible for following up on the communication and ensuring that any agreed-upon actions are completed. This ensures accountability and tracking.

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This template helps to systematically log communication with stakeholders and track the status of ongoing discussions, ensuring that no follow-up actions are missed and that all communications are well-documented.