SayPro Stakeholder Communication Log Template: Follow-Up Actions Required

SayPro Stakeholder Communication Log Template: Follow-Up Actions Required

The Follow-Up Actions Required section in the SayPro Stakeholder Communication Log captures any required actions that need to be taken after communication with stakeholders. This helps ensure that all agreed-upon actions are tracked and completed within the specified timeframes, maintaining accountability and transparency.

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1. Follow-Up Actions Required Template

Date of Communication	Stakeholder	Method of Communication	Purpose of Communication	Query or Issue Raised	Response Provided	Follow-Up Actions Required	Follow-Up Due Date	Responsible Person/Team
[Insert Date]	[Stakeholder Name]	[Email/Phone/Meeting/Report]	[Brief Description of Purpose]	[Description of the Query or Issue Raised]	[Description of the Response Given]	[Action that needs to be taken]	[Insert Due Date]	[Responsible Person/Team]
[Insert Date]	[Stakeholder Name]	[Email/Phone/Meeting/Report]	[Brief Description of Purpose]	[Description of the Query or Issue Raised]	[Description of the Response Given]	[Action that needs to be taken]	[Insert Due Date]	[Responsible Person/Team]

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Example Entry:

Date of Communication	Stakeholder	Method of Communication	Purpose of Communication	Query or Issue Raised	Response Provided	Follow-Up Actions Required	Follow-Up Due Date	Responsible Person/Team
March 3, 2025	John Doe (Partner)	Email	Program Update	Concern over delays in data collection from a specific region.	Provided an updated timeline for data collection.	Ensure that data collection is back on track by March 17, 2025.	March 17, 2025	Program Monitoring Team
March 2, 2025	Sarah Lee (Donor)	Phone Call	Funding Inquiry	Query regarding the allocation of funding for upcoming activities.	Clarified the allocation process and funding distribution.	Send the detailed budget breakdown for approval by March 5, 2025.	March 5, 2025	Finance Team

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2. Follow-Up Actions Required

This section details the actions that need to be taken following the communication:

• Action Items: Specify the steps that must be taken in response to the query or issue raised.
• Specific Deliverables: Outline any documents or reports that need to be sent or provided (e.g., revised budget, program update).
• Assigned Tasks: Specify what needs to be done to address the stakeholder’s concerns, such as meetings, reports, or further communications.

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3. Follow-Up Due Date

This section captures the due date for each follow-up action. It ensures that follow-up activities are completed on time and helps track progress toward resolving any issues or concerns raised.

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4. Responsible Person/Team

This section identifies the person or team responsible for carrying out the follow-up actions. This ensures that the action items are assigned to the appropriate person or team for completion.

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By maintaining a comprehensive Follow-Up Actions Required log, SayPro can ensure that all necessary actions are completed, deadlines are met, and there is clear accountability for resolving issues or concerns raised by stakeholders. This also helps in tracking the progress of ongoing discussions and maintaining stakeholder satisfaction.