A SayPro Stakeholder Communication Log is an essential tool for tracking and documenting communication between the team and stakeholders. It helps ensure that progress, feedback, and any concerns are recorded and addressed. Below is a template for a Stakeholder Communication Log that can be used for keeping track of meetings, emails, and other forms of communication related to report progress and feedback.

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SayPro Stakeholder Communication Log

Date	Communication Method	Stakeholder(s)	Summary of Communication	Action Required	Responsible Person(s)	Status
March 1, 2025	Email	Jane Doe (Marketing)	Sent email update on data collection status and upcoming milestones for report completion.	Await response on any additional data requirements.	John Smith	Completed
March 3, 2025	Phone Call	John Smith (Sales)	Discussed initial findings and requested input on any specific sales data to include in the report.	Incorporate feedback from Sales team.	Jane Doe	Completed
March 5, 2025	Meeting	Jane Doe, John Smith	Held meeting to review data cleaning process and ensure alignment with stakeholder expectations.	Finalize data cleaning and begin analysis.	Jane Doe	In Progress
March 8, 2025	Email	Marketing Team	Sent draft of initial report for review, including key findings from Q1 campaigns.	Await feedback on draft.	John Smith	Pending
March 9, 2025	Email	Mark (External Stakeholder)	Requested clarification on data scope for the marketing analysis section of the report.	Clarify data scope in the final report.	Jane Doe	Pending
March 12, 2025	Meeting	Team Members	Discussed the first round of feedback received from stakeholders and identified revisions needed.	Incorporate feedback into the report.	John Smith, Jane Doe	Pending
March 15, 2025	Email	External Partners	Finalized and sent the updated report for external stakeholder review, outlining marketing campaign performance and customer acquisition.	Review and approval of final report.	John Smith	Pending
March 16, 2025	Meeting	Jane Doe, Marketing Team	Scheduled a final review session to go over any last-minute changes before the report submission.	Complete the final adjustments to the report.	Jane Doe	Pending
March 18, 2025	Phone Call	Mark (External Stakeholder)	Discussed final report feedback and made necessary changes based on his input.	Finalize the report with new changes.	Jane Doe	Pending
March 20, 2025	Email	All Stakeholders	Sent final report to all stakeholders for approval.	Await final approval.	John Smith	Pending

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Key Fields in the Stakeholder Communication Log:

1. Date: The date when the communication occurred.
2. Communication Method: Whether the communication was an email, phone call, meeting, etc.
3. Stakeholder(s): The names or roles of the stakeholders involved in the communication.
4. Summary of Communication: A brief description of what was discussed, including key points, feedback, or updates shared.
5. Action Required: Specific actions that need to be taken after the communication, such as revising the report, addressing feedback, or waiting for a response.
6. Responsible Person(s): The individual(s) responsible for carrying out the action required.
7. Status: The current status of the task, such as “Completed,” “In Progress,” “Pending,” etc.

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Additional Tips for Maintaining the Communication Log:

• Be Detailed: Include enough detail in the “Summary of Communication” so that anyone reviewing the log can understand the context and decisions made.
• Update Regularly: Ensure that the log is updated as soon as new communication occurs, ideally in real-time or within 24 hours.
• Categorize Feedback: If feedback from stakeholders leads to significant changes in the report, make sure it is clearly marked and tracked.
• Follow Up: If feedback or actions are pending, set reminders or follow up in a timely manner to keep the report on track.
• Organize by Stakeholder: You may choose to create separate logs for different stakeholder groups (e.g., internal teams vs. external partners) to help focus communication.

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This SayPro Stakeholder Communication Log ensures transparency, accountability, and effective communication throughout the data reporting process. It also helps teams stay aligned with stakeholders and make necessary adjustments based on feedback.