SayPro Stakeholder Engagement Records: Templates for documenting stakeholder consultations, interviews, and focus group discussions.

SayPro Stakeholder Engagement Records

Purpose: To document and track SayPro’s consultations, interviews, and focus group discussions. These templates ensure accurate records of stakeholder input, which can be used to inform policy decisions and legislative impact assessments.

SayPro Stakeholder Consultation Record Template

Use this template to capture details from stakeholder meetings, including the purpose, key insights, and follow-up actions.

SayPro Consultation Title: __________________________________________
Date: __________________________
Location/Platform (e.g., In-person/Virtual): __________________________

Stakeholder Information:

• Name/Organization: __________________________________________
• Role/Position: __________________________________________
• Contact Details: __________________________________________

SayPro Consultation Purpose:

Discussion Summary:

1. Key Issues Raised:
2. Stakeholder Concerns and Perspectives:
3. Proposed Solutions or Recommendations:

Follow-Up Actions:

Consultation Lead (SayPro Representative): __________________________
Sign-Off (Optional – Stakeholder Signature): __________________________

SayPro Interview Record Template

Document individual interviews with stakeholders, ensuring their views and concerns are accurately recorded.

Interview Title: __________________________________________
Date: __________________________
Interviewer (SayPro Representative): __________________________

Stakeholder Information:

• Name/Organization: __________________________________________
• Stakeholder Category (e.g., Community Leader, Business Owner, Policymaker): __________________________

SayPro Interview Objectives:

Interview Summary:

1. Primary Insights:
2. Challenges or Concerns Identified:
3. Suggestions for Policy Improvement:

Confidentiality Agreement:
☐ Stakeholder agrees their responses may be used in SayPro’s policy reports.

Stakeholder Signature (Optional): __________________________

👥 3. Focus Group Discussion Record Template

Use this template to capture key themes, participant feedback, and consensus from focus group discussions.

Focus Group Title: __________________________________________
Date: __________________________
Facilitator (SayPro Representative): __________________________

Participant Information:

Discussion Objectives:

Key Discussion Themes:

Participant Feedback:

• Positive Aspects: __________________________________________
• Concerns: __________________________________________
• Proposed Changes: __________________________________________

Group Consensus (if any):

Next Steps/Action Items:

Facilitator Signature: __________________________

📊 4. Stakeholder Engagement Tracker

Maintain a centralized record of all consultations for monitoring engagement progress.