SayPro Stakeholder Feedback

SayPro Monthly January SCMR-13 SayPro Monthly Door Naming Signs Design and Branding: Design branded door signs for offices by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Task Title: Stakeholder Feedback for SayPro Monthly Door Naming Signs Design and Branding

Period: January SCMR

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1. Overview:

The objective is to gather feedback from relevant stakeholders (department heads or employees) to refine the designs for the SayPro Monthly Door Naming Signs before receiving final approval from SayPro. This is part of the branding initiative managed under the SayPro Brand Material Office, under the scope of SayPro Marketing Royalty.

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2. Task Breakdown:

2.1 Stakeholder Identification & Outreach

• Objective: Identify and engage key stakeholders (department heads, senior managers, or other relevant employees) who will provide valuable insights into the design and branding of the door signs.
• Actions:
  • List all potential stakeholders (e.g., department heads, key employees in marketing, design, HR, etc.).
  • Send a formal request for feedback and participation in the review process.
  • Schedule a meeting or call with stakeholders to discuss the project and its goals.
  • Provide them with initial design drafts for their review.

2.2 Review Process

• Objective: Ensure stakeholders are given ample time to review the design drafts and provide constructive feedback.
• Actions:
  • Share digital versions of the design drafts with stakeholders (ensure they are high-quality files).
  • Set a deadline for stakeholders to provide their feedback (e.g., within 5-7 business days).
  • Provide guidelines or a feedback form to structure responses and ensure consistency in the feedback process (such as focusing on color schemes, font usage, materials, or placement preferences).
  • Offer stakeholders a platform to ask questions or raise concerns regarding the branding or functionality of the door signs.

2.3 Feedback Collection

• Objective: Gather detailed and actionable feedback from all stakeholders.
• Actions:
  • Compile responses into a feedback document.
  • Prioritize feedback based on relevance, impact on design, and feasibility of implementation.
  • Organize feedback into categories such as:
    • Design Aesthetics (e.g., color, typography, logo placement)
    • Functionality (e.g., ease of installation, visibility, and durability)
    • Brand Consistency (ensuring the door signs align with overall company branding guidelines)
    • Employee/Visitor Experience (e.g., legibility, user-friendly design)

2.4 Design Refinement

• Objective: Modify the design drafts based on feedback received from stakeholders to refine the final version.
• Actions:
  • Review all collected feedback and determine feasible changes.
  • Communicate with the design team to implement suggested changes (or discuss reasons for rejecting certain feedback if necessary).
  • Update the design files based on revisions.
  • Send the updated drafts for a second round of internal feedback, if necessary, to ensure improvements meet the expectations.

2.5 Final Approval

• Objective: Get final approval from key decision-makers, including senior management and branding officers, before moving forward with production.
• Actions:
  • Send the final refined design for approval from stakeholders (management, brand material office).
  • Ensure all final feedback has been incorporated.
  • Organize a meeting for final review if required, presenting the changes made based on feedback.
  • Once approved, move forward with the production phase under the SayPro Marketing Royalty division.

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3. Deliverables:

• A consolidated feedback document summarizing input from stakeholders.
• Updated door sign design drafts reflecting stakeholder feedback.
• Final approved design ready for production.

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4. Timeline:

• Week 1: Stakeholder Identification & Outreach
• Week 2: Review Process & Feedback Collection
• Week 3: Design Refinement
• Week 4: Final Approval & Preparation for Production

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5. Key Stakeholders to Involve:

• Marketing Team: Ensure that the door signs align with the overall brand strategy.
• Department Heads: Ensure the designs reflect the needs of each department and employee preferences.
• SayPro Branding Material Office: Ensure the designs align with corporate branding standards.
• Facilities/Operations: Ensure feasibility and functionality from a logistics perspective.

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6. Success Criteria:

• Timely collection of feedback from all relevant stakeholders.
• Positive reception of the final design after incorporating feedback.
• Successful final approval and readiness to move forward to production.

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This process should ensure that the SayPro Monthly Door Naming Signs are designed effectively, meet branding guidelines, and are well-received by employees and visitor.