SayPro Stakeholder Feedback Forms

The SayPro Stakeholder Feedback Forms are crucial tools for gathering input from stakeholders during the meeting. These forms allow stakeholders to provide their feedback on the needs assessment results and the proposed actions moving forward. This feedback helps refine the strategy, ensuring alignment with stakeholder expectations and needs.

Purpose:

• To capture stakeholders’ perspectives on the results of the needs assessment conducted before the meeting.
• To gather feedback on the proposed actions or solutions presented during the meeting.
• To identify potential areas for improvement or adjustments based on stakeholder insights.
• To document stakeholder concerns, suggestions, and approval of the proposed actions for future reference.

Details to Include in the Feedback Form:

1. Introduction:
   • Briefly explain the purpose of the feedback form, emphasizing that it’s for gathering input on the needs assessment results and the proposed actions.
   • Assure stakeholders that their responses will be kept confidential and used to improve the initiative’s outcomes.
2. Basic Stakeholder Information:
   • Full Name (Optional or Required depending on preference)
   • Role/Position in the organization
   • Department/Team (if relevant)
3. Feedback on Needs Assessment Results:
   • Clarity and Accuracy:
     • “Do you think the needs assessment accurately reflects the current challenges and opportunities?”
     • Scale: Strongly Agree, Agree, Neutral, Disagree, Strongly Disagree
   • Comprehensiveness:
     • “Do you feel that all key aspects were covered in the needs assessment?”
     • Scale: Very Comprehensive, Somewhat Comprehensive, Not Comprehensive
   • Relevance:
     • “Are the identified needs and challenges relevant to your department/team?”
     • Scale: Very Relevant, Somewhat Relevant, Not Relevant
   • Additional Comments/Suggestions:
     • Open-ended section for stakeholders to provide additional thoughts or suggest areas that were overlooked.
4. Feedback on Proposed Actions:
   • Clarity of Proposed Actions:
     • “Do the proposed actions seem clear and actionable?”
     • Scale: Very Clear, Somewhat Clear, Not Clear
   • Feasibility:
     • “Do you think the proposed actions are feasible within the proposed timeline and resources?”
     • Scale: Very Feasible, Somewhat Feasible, Not Feasible
   • Effectiveness:
     • “In your opinion, will the proposed actions effectively address the identified needs?”
     • Scale: Very Effective, Somewhat Effective, Not Effective
   • Alignment with Stakeholder Needs:
     • “Do you believe the proposed actions align with your department’s priorities?”
     • Scale: Strongly Aligned, Somewhat Aligned, Not Aligned
   • Additional Comments/Suggestions:
     • Open-ended section for stakeholders to offer suggestions for improving the proposed actions or raise concerns.
5. Overall Feedback:
   • “What are your general thoughts on the meeting and the proposed actions?” (Open-ended)
   • “Do you have any concerns or suggestions for the next steps?” (Open-ended)
6. Rating of Meeting Effectiveness:
   • “How would you rate the effectiveness of this meeting in addressing your department’s needs and expectations?”
     • Scale: Excellent, Good, Fair, Poor
   • “What aspects of the meeting could be improved?” (Open-ended)
7. Final Thoughts:
   • Additional Comments: Any other feedback or remarks that stakeholders would like to share regarding the needs assessment, proposed actions, or future meetings.

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Format and Submission:

• The feedback form can be distributed during the meeting either in paper form or via digital tools (e.g., Google Forms, SurveyMonkey, or another online survey tool).
• Stakeholders can complete the form during the meeting and submit it either electronically or in person at the conclusion of the session.
• If forms are collected electronically, it’s important to ensure easy access via a shared link or email distribution.

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Importance of Stakeholder Feedback:

• Stakeholder feedback is essential to ensure the initiative remains on track and aligned with the needs of all involved parties.
• The information gathered through these forms will be used to refine action plans, make adjustments where necessary, and ensure that the project continues to meet the expectations of key stakeholders.

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Sample Stakeholder Feedback Form (Text Example)

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SayPro Stakeholder Feedback Form
Date of Meeting: [Insert Date]
Meeting Title: [Insert Meeting Title]

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1. Stakeholder Information

• Full Name (Optional): ______________________
• Role/Position: ___________________________
• Department: ______________________________

2. Feedback on Needs Assessment Results

• Do you think the needs assessment accurately reflects the current challenges and opportunities?
  ☐ Strongly Agree ☐ Agree ☐ Neutral ☐ Disagree ☐ Strongly Disagree
• Do you feel that all key aspects were covered in the needs assessment?
  ☐ Very Comprehensive ☐ Somewhat Comprehensive ☐ Not Comprehensive
• Are the identified needs and challenges relevant to your department/team?
  ☐ Very Relevant ☐ Somewhat Relevant ☐ Not Relevant
• Additional Comments:

3. Feedback on Proposed Actions

• Do the proposed actions seem clear and actionable?
  ☐ Very Clear ☐ Somewhat Clear ☐ Not Clear
• Do you think the proposed actions are feasible within the proposed timeline and resources?
  ☐ Very Feasible ☐ Somewhat Feasible ☐ Not Feasible
• In your opinion, will the proposed actions effectively address the identified needs?
  ☐ Very Effective ☐ Somewhat Effective ☐ Not Effective
• Do you believe the proposed actions align with your department’s priorities?
  ☐ Strongly Aligned ☐ Somewhat Aligned ☐ Not Aligned
• Additional Comments:

4. Overall Feedback

• What are your general thoughts on the meeting and the proposed actions?
• Do you have any concerns or suggestions for the next steps?

5. Meeting Effectiveness Rating

• How would you rate the effectiveness of this meeting in addressing your department’s needs and expectations?
  ☐ Excellent ☐ Good ☐ Fair ☐ Poor
• What aspects of the meeting could be improved?

6. Final Thoughts

• Additional Comments:

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These feedback forms are essential for ensuring stakeholder engagement and refining the initiative’s direction based on practical input.