SayPro Stakeholder Identification 

SayPro Stakeholder Identification Template

Document Title: Stakeholder Identification for Meeting

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Meeting Title: ______________________
Date of Meeting: ______________________
Time: ______________________
Location: ______________________
Facilitator: ______________________

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1. Stakeholder Categories

Identify stakeholders based on their roles and relevance to the meeting objectives. Below are common categories of stakeholders:

• Internal Stakeholders:
  • Program Coordinators
  • Instructors and Faculty
  • Administrative Staff
  • Support Staff (e.g., IT, Student Services)
• External Stakeholders:
  • Students and Student Representatives
  • Parents or Guardians
  • Industry Partners and Employers
  • Community Organizations
  • Alumni
  • Donors and Sponsors

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2. Stakeholder Identification

List the specific stakeholders to be invited to the meeting, including their names, roles, and contact information.

Stakeholder Name	Role/Position	Organization	Contact Information	Confirmation Status
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited
				[ ] Confirmed [ ] Pending [ ] Not Invited

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3. Stakeholder Engagement Strategy

• Communication Method:
  • Specify how stakeholders will be invited (e.g., email, phone call, in-person invitation).
• Invitation Message:
  • Draft a brief message or email template to invite stakeholders.

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4. Follow-Up Actions

• Follow-Up Date:
  • Specify when follow-up communication will occur to confirm attendance.
• Additional Notes:
  • Any other relevant information regarding stakeholder engagement.

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Conclusion

This Stakeholder Identification Template is designed to help SayPro systematically identify and confirm stakeholders to be invited to the meeting. By ensuring that the right stakeholders are engaged, SayPro can facilitate meaningful discussions and gather valuable insights during the meeting.