SayPro Submit updated risk log from each department via SayPro portal

Prepared by: SayPro Strategic Planning Office
Under Oversight of: SayPro Operations Royalty
Reference: Risk Submission Cycle – Q2 / SCOR-1
Deadline for Submission: 20 May 2025
Submission Platform: SayPro Portal (Internal Risk Log Module)

🔹 Objective

To collect and centralize updated departmental risk logs for Q2 (April–June 2025) in the SayPro Portal. This ensures timely identification, evaluation, and monitoring of risks affecting operational performance and strategic outcomes.

✅ Submission Process

Step 1: Risk Log Update (Department-Level)

• Each department is required to review and update its Departmental Risk Log using the SayPro Risk Template (RISK-TEMPLATE-Q2-V1.3).
• Risk entries must include:
  • Risk Description
  • Likelihood (Low / Medium / High)
  • Impact (Low / Medium / High)
  • Risk Owner
  • Mitigation Actions
  • Status Update (Open, In Progress, Resolved)

Template Location:
SayPro SharePoint > Templates > Risk Management > Q2 2025

Step 2: Upload to SayPro Portal

Portal Access Instructions:

1. Visit portal.saypro.org
2. Login with departmental credentials
3. Navigate to: Compliance & Planning > Risk Management > Departmental Logs
4. Select: “Upload Risk Log – Q2 2025”
5. Attach your completed file in .xlsx or .docx format
6. Select your department name and responsible officer
7. Click Submit

🔐 All submissions are timestamped and archived automatically for audit purposes.

📅 Timeline

🛑 Non-Compliance Notice

Departments that fail to submit updated risk logs by the deadline will be flagged in the Quarterly Compliance Report and may be subject to escalation to SayPro Operations Royalty.

📬 Sample Submission Reminder (Internal Memo)

Subject: Submit Your Q2 Departmental Risk Log via SayPro Portal by 20 May

Dear Department Leads,

This is a reminder to submit your updated risk log for Q2 2025 via the SayPro Portal by Monday, 20 May 2025. Your input is vital to our organization’s proactive risk monitoring and mitigation efforts.

🔗 Submission Portal: portal.saypro.org
📁 Template: Available on SharePoint under Risk Management > Q2 2025

For questions, please contact the Strategic Planning Office at risk@saypro.org.

— SayPro Strategic Planning Office