Objective: This template is designed to help SayPro evaluate and compare multiple supplier proposals based on key criteria. The goal is to make an informed decision by assessing each proposal in a structured and transparent manner, ensuring that the best option is selected based on factors such as price, quality, delivery, and service.
1. General Supplier Information
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Supplier Name
[Supplier Name]
[Supplier Name]
[Supplier Name]
[Supplier Name]
Contact Person
[Name & Position]
[Name & Position]
[Name & Position]
[Name & Position]
Proposal Submission Date
[Date]
[Date]
[Date]
[Date]
Proposal Valid Until
[Date]
[Date]
[Date]
[Date]
Company Profile & Experience
[Short Description]
[Short Description]
[Short Description]
[Short Description]
2. Pricing and Cost Comparison
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Unit Price
[Price]
[Price]
[Price]
[Price]
Total Cost (if applicable)
[Total]
[Total]
[Total]
[Total]
Discounts Applied
[Discount]
[Discount]
[Discount]
[Discount]
Additional Costs
[Any Extra Costs]
[Any Extra Costs]
[Any Extra Costs]
[Any Extra Costs]
Payment Terms
[Terms]
[Terms]
[Terms]
[Terms]
Total Cost Evaluation
[Evaluation of price and payment terms]
[Evaluation of price and payment terms]
[Evaluation of price and payment terms]
[Evaluation of price and payment terms]
3. Quality and Product Specifications
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Product Quality
[Rating/Description]
[Rating/Description]
[Rating/Description]
[Rating/Description]
Compliance with Specifications
[Yes/No]
[Yes/No]
[Yes/No]
[Yes/No]
Certifications
[List of Certs]
[List of Certs]
[List of Certs]
[List of Certs]
Warranty and Guarantee
[Details]
[Details]
[Details]
[Details]
Product Testing & Inspection
[Details]
[Details]
[Details]
[Details]
4. Delivery and Lead Time
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Lead Time
[Lead Time]
[Lead Time]
[Lead Time]
[Lead Time]
On-time Delivery History
[Record/Rating]
[Record/Rating]
[Record/Rating]
[Record/Rating]
Shipping and Delivery Terms
[Terms]
[Terms]
[Terms]
[Terms]
Flexibility in Meeting Demand
[Rating/Description]
[Rating/Description]
[Rating/Description]
[Rating/Description]
5. Customer Service and Support
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Customer Support Availability
[24/7, Business Hours]
[24/7, Business Hours]
[24/7, Business Hours]
[24/7, Business Hours]
Response Time
[Time]
[Time]
[Time]
[Time]
Technical Support
[Details]
[Details]
[Details]
[Details]
Training and Onboarding
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
Return/Refund Policy
[Details]
[Details]
[Details]
[Details]
6. Supplier Stability and Reputation
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Financial Stability
[Rating/Details]
[Rating/Details]
[Rating/Details]
[Rating/Details]
Reputation in Market
[Rating/Details]
[Rating/Details]
[Rating/Details]
[Rating/Details]
Previous Client References
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
History of Contract Compliance
[Rating/Details]
[Rating/Details]
[Rating/Details]
[Rating/Details]
7. Risk Assessment
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Risk Management Practices
[Details]
[Details]
[Details]
[Details]
Supply Chain Vulnerabilities
[Rating/Details]
[Rating/Details]
[Rating/Details]
[Rating/Details]
Disaster Recovery/Contingency Plans
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
[Yes/No, Details]
8. Total Evaluation Summary
Criteria
Supplier 1
Supplier 2
Supplier 3
Supplier 4
Overall Score/Rating
[Score]
[Score]
[Score]
[Score]
Strengths
[Key Strengths]
[Key Strengths]
[Key Strengths]
[Key Strengths]
Weaknesses
[Key Weaknesses]
[Key Weaknesses]
[Key Weaknesses]
[Key Weaknesses]
Final Recommendation
[Recommended Supplier]
[Recommended Supplier]
[Recommended Supplier]
[Recommended Supplier]
9. Additional Notes
Additional Comments: [Any extra observations, special conditions, or further considerations regarding the suppliers]
Final Decision Date: [Date when the final supplier decision will be made]
Instructions for Use:
Supplier Evaluation: Fill out each section with the relevant details from each supplier’s proposal.
Comparison: Use the scores and evaluations to compare the suppliers across all key criteria.
Final Decision: Based on the total evaluation, select the most suitable supplier that meets SayPro’s needs in terms of cost, quality, delivery, and service.
This Supplier Proposal Evaluation Template ensures a structured and comprehensive evaluation process for selecting the best supplier. It helps compare key factors, identify strengths and weaknesses, and provide clear insights into which supplier aligns best with SayPro’s goals.
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