Clear Communication: Explain the purpose of the feedback, how it will be used, and why it’s important for everyone to participate. People are more likely to respond if they understand the impact of their input.

Incentives: Offering incentives, such as small rewards or recognition, can motivate stakeholders to engage and complete surveys or provide feedback.

Ease of Participation: Ensure that the feedback process is user-friendly. Use simple, clear questions and make it easy for respondents to submit their input (e.g., online surveys, quick polls, etc.).

Follow-ups: Send reminders periodically but not too frequently. People often need a gentle nudge to complete surveys.

Personalization: When possible, personalize your communications. A more individualized approach can increase response rates compared to generic requests.

Timeliness: Make sure you give stakeholders enough time to respond but not so much that they forget or lose interest. A clear deadline is crucial.

Transparency: Let participants know the outcomes of their feedback. When people see that their responses are used and acted upon, they’re more likely to engage in the future.