SayPro Template 2: Monthly Evaluation Report

📄 SayPro Monthly Evaluation Report Template

Department: ___________________
Month Covered: ______________ 2025
Prepared By: ___________________
Date Submitted: ___ / ___ / 2025

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📊 1. Executive Summary

Provide a brief overview of key achievements, overall performance, and critical insights for the month.

Example:
“This month, SayPro reached 12,000 youth through digital campaigns, trained 300 learners across three provinces, and launched two new WhatsApp outreach pilots.”

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🗓️ 2. Monthly Objectives vs. Results

Objective	Planned Activities	Status (Achieved/Partially/Not Achieved)	Key Outcomes

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📋 3. Activities Summary

#	Activity	Date(s)	Location/Platform	Team Members Involved	Outputs	Audience Reached
1
2

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📈 4. Performance Indicators (KPIs)

Indicator	Monthly Target	Actual	% Achieved	Notes/Comments
Social Media Reach
Engagement Rate
Participant Sign-Ups
Campaign Conversions
Event Attendance
WhatsApp Click-throughs

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⚠️ 5. Challenges Faced

Summarize major operational, strategic, or logistical challenges encountered.

Example:
“Technical delays in campaign rollout due to Facebook API error; resolved by week 2.”

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🧠 6. Lessons Learned

Highlight internal insights, lessons, or feedback that can inform future planning.

Example:
“Posting between 11am–1pm significantly increased Instagram engagement.”

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🔄 7. Recommendations for Next Month

Propose actions, shifts, or support needed for better performance.

Example:
“Expand WhatsApp outreach to Eastern Cape; test TikTok as a content platform.”

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📎 8. Supporting Documentation

Please attach or link the following:

• Screenshots of posts and engagements
• Analytics reports (Meta, WhatsApp, Google)
• Attendance registers or sign-in sheets
• Photos from events
• Copies of training materials or flyers

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Signature: _________________________
Approved By (Manager/Director): _________________________