SayPro Templates to Use

SayPro Effectiveness Metrics Template:

• SayPro A structured template for defining the KPIs and metrics for each research initiative, along with guidelines for tracking progress and outcomes

SayPro Effectiveness Metrics Template

Structured template for defining KPIs and tracking progress of research initiatives.

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1.SayPro Project/Initiative Overview

Item	Description
Project Title	[Insert project/research name]
Department/Lead	[Team or individual responsible]
Start Date	[DD/MM/YYYY]
End Date (Projected)	[DD/MM/YYYY]
Objective	[Brief summary of the goal of this initiative]

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2. SayPro Key Performance Indicators (KPIs)

Define specific, measurable indicators that align with the project’s goals.

KPI #	KPI Description	Type (Input/Output/Outcome)	Target Value	Frequency of Tracking	Responsible Person
1	% of stakeholder satisfaction	Outcome	≥ 85%	Quarterly	Research Manager
2	Completion rate of research milestones	Output	100%	Monthly	Project Coordinator
3	Number of actionable insights identified	Output	≥ 5	At conclusion	Data Analyst
4	% improvement in service quality post-study	Outcome	≥ 15%	Post-implementation	Program Lead

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3. SayPro Data Collection Methods

Metric/KPI	Data Source	Collection Method	Tools Used
Stakeholder satisfaction	Surveys, Interviews	Online survey, focus group	Google Forms, Zoom
Milestone completion	Internal project records	Status reports	Trello, Asana
Insights identified	Research documentation	Thematic analysis	Excel, NVivo
Post-study service quality	Beneficiary feedback forms	Surveys & field assessments	KoboToolbox

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4. SayPro Tracking & Reporting Schedule

Frequency	Responsible Team	Report Format	Stakeholders Informed
Monthly	M&E Team	Dashboard & PDF	Project Team, Directors
Quarterly	Research Team	Slide Deck Summary	Executives, Donors
End of Project	All Teams	Full Evaluation Report	All Stakeholders

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5. SayPro Learning & Continuous Improvement

Reflection Question	Notes / Learnings
What worked well in this initiative?	[To be filled post-project]
What challenges were encountered and how were they handled?	[To be filled post-project]
What would we do differently next time?	[To be filled post-project]
How will this learning inform future SayPro projects?	[To be filled post-project]