SayPro Templates to Use: Accessibility Improvement Tracker

SayPro Templates to Use Accessibility Improvement Tracker: A document for tracking identified accessibility issues, the steps taken to address them, and the status of resolution from SayPro Monthly February SCMR-17 SayPro Monthly Inclusive Design: Ensure the site is accessible to users with disabilities by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR

Objective: The Accessibility Improvement Tracker is a crucial document designed to systematically track and manage identified accessibility issues on the SayPro website. It allows the team to monitor the status of resolutions, ensuring that all accessibility barriers are addressed promptly and in alignment with WCAG 2.1 guidelines. This tracker serves as an accountability tool for the SayPro team, helping ensure continuous progress towards improving the site’s accessibility.

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1. Issue Identification Section

Purpose: Record and categorize each accessibility issue identified during audits, testing, and user feedback sessions. This section serves as the entry point for tracking each issue from discovery to resolution.

• Issue ID: [Unique Identifier]
• Date Identified: [Date Picker]
• Issue Description: [Detailed description of the accessibility issue. Include specific elements affected like color contrast, missing alt text, keyboard navigation issues, etc.]
• Issue Type: [Dropdown menu with options like:
  • Visual Impairment
  • Hearing Impairment
  • Cognitive Impairment
  • Motor Impairment
  • Screen Reader Compatibility
  • Mobile Accessibility
  • Keyboard Navigation_
  • Other (please specify): [Text Box]
• Priority: [Dropdown menu with options like:
  • High
  • Medium
  • Low_
  • Priority should reflect how critical the issue is in terms of impacting users’ accessibility.

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2. Actions Taken Section

Purpose: Document the steps and solutions implemented to address each identified accessibility issue. This section tracks the progress of resolving the issue and helps maintain clarity about the actions taken.

• Assigned Team/Person: [Text Box: Name of the team or individual responsible for fixing the issue]
• Action Plan: [Text Box: Specific actions that need to be taken to address the issue. For example, “Add alternative text for images,” “Increase contrast on CTA buttons,” etc.]
• Date of Resolution Initiated: [Date Picker]
• Completion Date: [Date Picker] (Expected or actual completion date for fixing the issue)
• Change Description: [Text Box: A brief description of the fix applied, such as “Improved contrast between text and background color on homepage.”]
• Verification Method: [Dropdown options such as:
  • Manual testing
  • Automated tool (e.g., Axe, WAVE)
  • User testing (with disabled users)
  • Other (please specify): [Text Box]]

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3. Status Monitoring Section

Purpose: Monitor the ongoing status of the resolution efforts for each accessibility issue. This section tracks the effectiveness of implemented solutions and ensures accountability for addressing any open issues.

• Status: [Dropdown options:
  • Not Started
  • In Progress
  • Completed
  • Pending Review_
• Verification/Testing Date: [Date Picker] (Date the solution was tested and verified)
• Tested By: [Text Box: Name of person who verified the fix, such as a QA tester or accessibility specialist]
• Verification Outcome: [Dropdown options:
  • Fixed
  • Not Fixed
  • Partial Fix_
  • If not fixed or partially fixed, provide details in the “Comments” section below.

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4. Follow-Up Section

Purpose: To ensure that accessibility issues that have been addressed are continuously monitored and any reoccurring issues are handled efficiently.

• Follow-Up Actions Required: [Text Box: Any additional steps required to ensure the fix is permanent or further testing that should be conducted.]
• Date for Follow-Up Review: [Date Picker: Specify when the fix will be re-assessed for long-term effectiveness.]
• Re-test: [Yes/No Checkbox] – If “Yes,” specify the re-test schedule.

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5. Comments/Notes Section

Purpose: This section provides space for additional notes on specific issues, including clarifications, reasons for delays, challenges in fixing certain problems, or any special circumstances.

• Additional Notes: [Text Box: Space for team members to add notes, provide context, or document issues that require further explanation.]

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6. Example of Completed Tracker Entry

Issue ID	Date Identified	Issue Description	Priority	Assigned Team	Action Plan	Completion Date	Status	Verification Outcome	Follow-Up Actions	Comments
001	2025-02-10	Low contrast between text and background on CTA button	High	Development Team	Increase contrast ratio of text to background	2025-02-15	Completed	Fixed	None	N/A
002	2025-02-12	Missing alt text for product images on homepage	Medium	Design Team	Add descriptive alt text to all product images	2025-02-17	In Progress	Pending	Need to re-test after fixes	Alt text to be added to 50 images

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7. Reporting and Analysis

Purpose: This section helps the team review the overall progress and impact of accessibility improvements over time.

• Accessibility Status Report: Generate monthly reports summarizing progress in resolving issues and improving accessibility. The tracker serves as the foundation for these reports, which include:
  • Number of issues identified
  • Number of issues resolved
  • Outstanding issues
  • Percentage of accessibility compliance achieved

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Conclusion

The Accessibility Improvement Tracker serves as a vital document to track, manage, and resolve accessibility issues on the SayPro website. It ensures that each issue is thoroughly documented, that resolutions are clearly outlined and tracked, and that no accessibility barrier goes unnoticed. By using this tracker, SayPro can effectively monitor the progress of their inclusivity goals and ensure that the website provides a positive, accessible experience for all users, including those with disabilities.