SayPro Templates to Use: Data Sampling Log Template: A template to track and document

Here’s a Data Sampling Log Template designed to help you track and document the data samples selected for quality verification. It includes columns for sample identification, check results, and any necessary actions.

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Data Sampling Log Template

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1. Sampling Information:

• Log Created By: [Name of the person who created the log]
• Sampling Date: [Date of sampling]
• Sampling Period: [Start and End Dates for the data being sampled]
• Sampling Method: [e.g., Random, Stratified, Systematic, etc.]
• Data Source: [Name of the data source]

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2. Data Sample Information:

Sample ID	Data Source/Field	Sample Size	Sampling Method	Sample Date/Time	Assessor Name	Sample Status (Pass/Fail)	Findings/Notes	Actions Required
[Sample 001]	[e.g., Sales Data]	[e.g., 100 rows]	[e.g., Random]	[Date/Time]	[Name]	[ ] Pass / [ ] Fail	[e.g., Missing 5 data entries]	[e.g., Fix missing data]
[Sample 002]	[e.g., Customer Info]	[e.g., 50 rows]	[e.g., Stratified]	[Date/Time]	[Name]	[ ] Pass / [ ] Fail	[e.g., Duplicates found in data]	[e.g., Remove duplicates]
[Sample 003]	[e.g., Product Data]	[e.g., 200 rows]	[e.g., Systematic]	[Date/Time]	[Name]	[ ] Pass / [ ] Fail	[e.g., Formatting issues]	[e.g., Reformat columns]

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3. Sampling Methodology (Optional):

• Description of Sampling Method:
  [Describe how samples were selected (e.g., random selection, stratified by data categories, etc.)]
• Sampling Criteria:
  [Specify the criteria used for the sampling, such as size, time frame, or specific data fields.]

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4. Summary of Findings:

• Total Samples Checked: [Number of samples checked]
• Total Passes: [Number of samples that passed]
• Total Fails: [Number of samples that failed]

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5. Actions Taken:

• [Brief description of the actions taken to address failed samples, such as data corrections, re-sampling, or further investigation.]

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6. Follow-Up Actions (if applicable):

• Assigned To: [Name of person/team responsible for corrective actions]
• Due Date: [Deadline for completing actions or re-sampling]
• Additional Notes: [Any extra details or notes related to the actions taken]

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7. Signature:

• Assessor’s Signature:
  [Signature or name of the person conducting the sample checks]
• Date:
  [Date the log was finalized]

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This log allows you to document each sample selected, track the results of the quality checks, and ensure there’s a clear follow-up process for any identified issues. If you’d like to modify this or need a different format, let me know!