SayPro To build internal capacity in the SayPro Monitoring and Evaluation team.

Building Internal Capacity in the SayPro Monitoring and Evaluation Team

Compiled by: SayPro Monitoring and Evaluation Monitoring Office
Under: SayPro Monitoring, Evaluation and Learning Royalty

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1. Objective

To strengthen the internal capacity of the SayPro Monitoring and Evaluation (M&E) team by enhancing technical skills, systems knowledge, data literacy, and strategic evaluation competencies. The goal is to ensure that M&E functions are carried out with accuracy, efficiency, and strategic value to the organization.

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2. Rationale

A strong M&E team is critical for:

• Ensuring data-driven decision-making
• Evaluating program effectiveness and impact
• Enhancing accountability to stakeholders
• Supporting adaptive learning and continuous improvement

As SayPro grows and diversifies its programs, the need for a capable, agile, and well-supported M&E team becomes essential.

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3. Capacity-Building Focus Areas

a. Technical Skills Development

• Training in data collection methods (quantitative and qualitative)
• Training on evaluation frameworks (e.g., logical frameworks, theory of change, results chains)
• Proficiency in analysis tools (Excel, SPSS, Power BI, STATA, or other relevant platforms)
• Data visualization and reporting skills

b. Systems and Tools Familiarization

• Develop team proficiency in SayPro’s internal M&E systems and dashboards
• Provide hands-on training in CRM, project management software, and digital survey tools
• Establish SOPs for data entry, analysis, and reporting

c. Strategic and Adaptive Thinking

• Strengthen the ability to link data findings to actionable recommendations
• Train on adaptive management principles and learning cycles
• Conduct scenario planning workshops tied to program performance data

d. Communication and Collaboration

• Build capacity in writing evaluation reports and presenting findings
• Strengthen collaboration with program teams to design effective indicators and learning questions
• Facilitate learning forums to communicate results across the organization

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4. Implementation Plan

Activity	Timeline	Responsible Party	Output
M&E Skills Gap Assessment	May 2025	M&E Monitoring Office	Capacity assessment report
Internal Training Sessions (Monthly)	June–Dec 2025	M&E Office + External Trainers	Staff trained in key areas
System Usage Audits	Quarterly	IT & M&E	Usage compliance report
Evaluation Framework Development	July 2025	M&E Leads + Program Managers	Standardized frameworks
Peer-to-Peer Learning Sessions	Bi-monthly	All M&E Staff	Shared knowledge and practices

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5. Monitoring Capacity Development Progress

• Use pre- and post-training assessments
• Track individual and team learning plans
• Monitor improvements in data quality, timeliness, and report use
• Incorporate feedback loops from stakeholders using M&E outputs

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6. Sustainability Measures

• Develop a SayPro M&E Capacity-Building Manual
• Establish an internal mentorship program
• Create a library of training materials and knowledge products
• Encourage professional certification (e.g., MERL, PMEL, data science)

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7. Expected Outcomes

• Improved quality and consistency of data and evaluations
• Faster and more insightful reporting
• Greater integration of learning into programmatic decision-making
• Higher staff retention through skill development and career growth

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8. Conclusion

By investing in the internal capacity of the SayPro Monitoring and Evaluation team, SayPro ensures the credibility, impact, and learning value of its data and evaluations. A stronger M&E team will better support organizational excellence and accountability at all levels.