SayPro Track staff acknowledgment and feedback through SayPro’s HR system

Function: HR Compliance & Change Communication Monitoring
Initiative: Post-May SCOR-1 Organizational Updates
Managed by: SayPro Human Resources Directorate
System Used: SayPro HRIS (Human Resource Information System)
Date Range: 13–24 May 2025
Reference Code: HR-COMM-ACK-MAY2025

🔹 Objective

To ensure all SayPro employees have:

1. Acknowledged receipt and understanding of their updated role definitions and reporting lines.
2. Submitted feedback (if any) regarding the new organizational structure or responsibilities.

This ensures transparency, staff inclusion, and audit-ready compliance in organizational change management.

🧩 Tracking Process Steps

1. Upload Acknowledgment Form to HR System

• Form Title: Organizational Changes Acknowledgment – May 2025
• Content Includes:
  • Employee Name & ID (auto-populated)
  • Confirmation checkbox: “I have reviewed and understand my updated role definition.”
  • Optional comments section for role-related concerns
  • Digital signature field (timestamped upon submission)

Path:
SayPro HR System → Employee Self-Service → Acknowledgments → Org Update May 2025

2. Staff Notification & Instructions

Internal Memo Sample (via HR Broadcast Email):

Subject: ✅ Action Required – Acknowledge Updated Role & Structure

Dear Team,

Following the May SCOR-1 changes, all staff must acknowledge their updated role definition in the SayPro HR system by Friday, 24 May 2025.

👉 Go to: hr.saypro.org/acknowledge

Please log in, review your updated job role, and submit your acknowledgment. You may also provide feedback, which will be reviewed by HR and your department lead.

For any issues, contact hr@saypro.org

— SayPro Human Resources Directorate

3. Monitor Completion & Report Status

• Dashboard: HR will track submission rates in real-time via the Acknowledgment Compliance Tracker
• Departmental Compliance Reports generated automatically, showing:
  • % Staff Completed
  • Outstanding Submissions by Department
  • Flagged Comments for Follow-up

Reporting Milestones:

4. Feedback Processing

• Tagged Feedback (concerns, questions, clarification requests) routed to:
  • Departmental HR Officers (for local response)
  • Strategic Planning Office (if structural or cross-functional)
• Responses due within 5 business days per SayPro’s internal communication policy

📎 Final Deliverables & Access Points