SayPro Monthly January SCMR-13 SayPro Monthly Personalization: Include company logos, addresses, and return addresses by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Documents Required from Employees

1. SayPro Monthly Personalization – SCMR-13

The “SayPro Monthly Personalization” document is a key component of the SCMR (Standard Communication Material Requirements) process. It is used to ensure that all materials produced by the SayPro Marketing department meet the branding guidelines. This includes, but is not limited to, company logos, addresses, and return addresses. The document is used to track the personalization of materials and to confirm that they adhere to SayPro’s corporate identity standards.

The following details must be included in the SCMR-13 document:

• Company Logos: Ensure that the correct logos are used as per SayPro’s branding guidelines. These logos must be placed on all appropriate materials.
• Company Addresses: Include the official SayPro business address where communications or items are being sent.
• Return Addresses: Any materials or items that are mailed must have the correct return address. This ensures proper handling if returned mail occurs.
• Personalization Tracking: Employees must confirm that each piece of material has been personalized appropriately before distribution. This includes adding custom branding or any other personalization as required by the department or client.

2. Tracking Spreadsheet for Personalization and Distribution

The “Tracking Spreadsheet” is a vital tool used to ensure all communications meet branding requirements and are correctly personalized. The spreadsheet is used to track materials that have been personalized, sent, and delivered. It also helps identify any outstanding items that need attention.

The spreadsheet should include the following columns:

• Material Name: The name or description of the communication material (e.g., brochure, letter, email, etc.).
• Date of Personalization: The date the material was personalized and finalized by the responsible employee.
• Personalization Status: Indicates if the material has been personalized, pending, or completed.
• Sent Date: The date the personalized material was sent out to the recipient (if applicable).
• Recipient Details: The name and address of the recipient to ensure proper mailing.
• Branding Compliance: A checkbox or column indicating whether the material meets SayPro’s branding requirements (logos, addresses, etc.).
• Feedback/Issues: A space for employees to note any feedback or issues regarding the material’s personalization or distribution.

3. SayPro Brand Material Office

The SayPro Brand Material Office is responsible for overseeing the proper implementation and usage of SayPro’s brand materials. This office works closely with the SayPro Marketing department to ensure that all branding and communication materials are properly tailored to fit the company’s visual identity.

• Role: The Brand Material Office ensures that all printed materials, emails, or other forms of communication accurately reflect SayPro’s branding.
• Tasks: This includes overseeing the correct use of company logos, ensuring the proper inclusion of company addresses, and confirming that all return addresses are consistent with SayPro’s corporate identity.

4. Royalty SCMR

The Royalty SCMR (Standard Communication Material Requirements) outlines the expectations and responsibilities regarding the proper use of branding and communication materials. It ensures all materials meet the specific standards required for distribution. It also includes any royalty obligations associated with the use of brand materials for outside communications or collaborations.

• Royalty Compliance: The SCMR-13 document should include notes on any applicable royalty agreements. These agreements typically refer to the correct use of branded content, especially if it’s used for promotional purposes or external partnerships.