Here’s a SayPro Tracking Template designed to help track the status of course submissions, including submission dates, approval statuses, and any revisions required. This template can be created in a spreadsheet or database format, and I’ve outlined the essential columns you can use.

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SayPro Course Submission Tracking Template

Course Title	Course Code	Provider Name	Submission Date	Feedback Date	Approval Status	Revision Status	Revised Submission Date	Responsible Person	Comments/Notes
[Course Name 1]	[Code 1]	[Provider Name 1]	[MM/DD/YYYY]	[MM/DD/YYYY]	[Approved/Not Approved]	[Pending/Complete/Not Required]	[MM/DD/YYYY]	[Person in charge]	[Any relevant comments]
[Course Name 2]	[Code 2]	[Provider Name 2]	[MM/DD/YYYY]	[MM/DD/YYYY]	[Approved/Not Approved]	[Pending/Complete/Not Required]	[MM/DD/YYYY]	[Person in charge]	[Any relevant comments]
[Course Name 3]	[Code 3]	[Provider Name 3]	[MM/DD/YYYY]	[MM/DD/YYYY]	[Approved/Not Approved]	[Pending/Complete/Not Required]	[MM/DD/YYYY]	[Person in charge]	[Any relevant comments]

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Column Descriptions:

1. Course Title
   • Name of the course being submitted.
2. Course Code
   • Unique identifier or code for the course (if applicable).
3. Provider Name
   • Name of the organization or institution submitting the course.
4. Submission Date
   • The date the course was submitted to QCTO for review.
5. Feedback Date
   • The date the feedback was received from QCTO.
6. Approval Status
   • The current approval status of the course (e.g., “Approved,” “Not Approved,” “Pending Review”).
7. Revision Status
   • The status of revisions (e.g., “Pending,” “Complete,” or “Not Required”). If revisions are needed, you can track whether they are in progress or completed.
8. Revised Submission Date
   • If revisions are required, the date when the revised course submission will be sent back to QCTO.
9. Responsible Person
   • The person or department responsible for making revisions or handling the submission process.
10. Comments/Notes

• Any relevant notes, such as reasons for delays, additional action items, or specific feedback from QCTO.

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How to Use the Template:

• Track each submission: As you submit courses to QCTO, enter each course’s details into the spreadsheet.
• Monitor feedback: When feedback is received, note the Feedback Date, then update the Approval Status and Revision Status accordingly.
• Record actions: If revisions are required, track the Revised Submission Date and who is responsible for addressing the changes. Keep the Comments/Notes section updated with any additional relevant information.
• Visual Tracking: You can color-code columns like Approval Status (e.g., green for approved, red for not approved) to make it easier to track at a glance.

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This tracking template will help ensure that all course submissions are followed up on in an organized way, and you can easily monitor the progress of each submission, whether it has been approved, and what steps need to be taken next.