SayPro Training and Knowledge Sharing (01-21-2025 to 01-25-2025):Develop training materials and resources.

SayPro Training and Knowledge Sharing (01-21-2025 to 01-25-2025)

Task: Develop Training Materials and Resources for New M&E Practices

---

Objective

To create clear, accessible, and effective training materials that support the successful adoption of newly introduced Monitoring and Evaluation (M&E) practices across SayPro. These materials will help staff understand, apply, and sustain improved processes in data collection, validation, reporting, and analysis.

---

Training Materials to Be Developed

1. Training Manual: “Foundations of Enhanced M&E at SayPro”

• Content:
  • Overview of SayPro’s M&E system
  • Purpose and benefits of the new practices
  • Key changes in workflows, tools, and responsibilities
  • Definitions of key M&E terms
• Format: PDF and print-ready booklet

---

2. Step-by-Step User Guides

A. Digital Data Collection Tools (e.g., KoboToolbox or DHIS2)

• Instructions on installing, logging in, and using the tools
• How to conduct surveys, upload data, and resolve sync issues

B. Data Validation and Quality Assurance

• How to perform automated and manual validation checks
• Error correction workflows
• Maintaining audit trails

C. Reporting Templates and Dashboards

• Using new templates for monthly, quarterly, and ad hoc reports
• Generating visual dashboards and charts for project monitoring

---

3. Quick Reference Sheets (Job Aids)

• Examples:
  • “5 Steps for Quality Data Entry”
  • “Checklist Before Submitting a Report”
  • “Troubleshooting Common M&E Errors”
• Format: One-page printable summaries and infographics

---

4. PowerPoint Training Deck

• Presentation slides for trainers and facilitators
• Topics:
  • Introduction to new M&E practices
  • System walkthroughs (with screenshots)
  • Case studies or scenarios for discussion

---

5. Interactive E-Learning Modules (Optional/Long-term)

• Format: SCORM-compliant modules for future Learning Management Systems (LMS)
• Includes:
  • Embedded quizzes
  • Video walkthroughs
  • Certificates upon completion

---

6. Evaluation and Feedback Forms

• Post-training surveys to measure:
  • Understanding of content
  • Trainer effectiveness
  • Clarity of materials
  • Suggestions for improvement

---

Distribution Channels

• SayPro intranet or shared drive
• Printed versions for field teams with limited connectivity
• Email attachments and file-sharing platforms (e.g., Google Drive, SharePoint)

---

Next Steps (Post-Development)

• Pilot the training materials with one team for feedback.
• Finalize based on testing.
• Schedule formal training sessions from January 26 to February 10, 2025.

---

Would you like help designing the visual layout of these materials or converting them into editable templates?