SayPro Training on how to Report our work also how to attend events meeting

Meeting Title: Training on how to Report our work also how to attend events
Date: 28 May 2025
Time: 9H30
Location/Platform: Midrand Head Office
Facilitator/Host: Tsakani Rekgotso

Attendees: Patricia Tsebe – Chief Resrach 
           Sphiwe Sibiya – Research Manager
           Mapaseka Matabane – Research Specialist
           Pertunia Thobejane – Research Specialist
           Patricia Maake – Research Officer
           Bonolo Marishane – Research Specialist
           Tsakani Rekgotso – Monitoring Chief

Agenda:

1. Understand the standard process for reporting our work
2. Learn best practices for attending and representing at events
3. Learn how to write clear, concise, and structured reports.
4. Improve participation and representation during events

Minutes:

Opening Remarks

1. The meeting commenced at 09H30 AM
2.The purpose of the training was to help participants understand how to attend official events in a professional manner and how to report their daily work accurately and clearly.

Communication Protocol Clarification

1. Mrs. Rekgotso led the session and demonstrated how to report our daily work properly. She emphasized the importance of following specific rules when publishing or sharing content related to our events. She also showed us professional examples and gave practical guidance.
2. Know how to provide reference links and evidence to support your work
3. Reports must follow a consistent structure
4. Event posts or published updates must include reference links
5. Evidence of work must be attached or linked to prove that the work was done

Key Learnings

1. Daily work reports must be clear, factual, and follow a specific structure.
2. Our events must have reference links also the links to prove you work
3. Improve the quality and reliability of communication and reporting
4. Always include reference links when sharing event information publicly
5. Provide proof of your activities through supporting links

Participant Feedback

Participants found the training helpful, especially the part about using evidence and links to back up reports. They appreciated the practical examples and guidance shared by Mrs. Rekgotso.

Recommendations

1. Distribute a checklist for publishing events (including references and proof)
2. Create templates for daily reports with space for links and evidence
3. Encourage team leads to review reports before they are shared publicly
4. Schedule regular follow-up sessions for quality improvement

Conclusion

This session, led by Mrs. Rekgotso, successfully trained participants on professional reporting, proper event attendance, and the correct way to publish content. The emphasis on using reference links and proof of work ensures accountability, transparency, and professionalism in everything we do.