SayPro Upload materials to SayPro website

Step-by-Step Guide: Upload Materials to SayPro Website

🔹 Step 1: Prepare Content for Upload

Ensure each item is finalized, approved, and ready for publishing:

• ✅ Newsletter (PDF and/or HTML version)
• ✅ Updated M&E templates (e.g. Reporting Guidelines, Dashboards)
• ✅ Case studies or reports (Word/PDF/infographics)
• ✅ Event materials (e.g. webinar recordings, registration links)
• ✅ Visual assets (images, banners, quote cards)

Organize files in folders like:

swiftCopyEdit/June2025/Newsletter  
/June2025/Templates  
/June2025/CaseStudies  
/June2025/Media

---

🔹 Step 2: Log in to SayPro CMS or Web Platform

Most likely accessed via:
saypro.org/admin (internal staff only)
You will need:

• Username + Password (admin/editor-level access)
• 2FA token (if enabled)

---

🔹 Step 3: Navigate to the Upload Section

Choose appropriate sections, such as:

• Resources → for templates and guides
• Blog/Newsroom → for newsletters and updates
• Events/Webinars → for Erasmus+ recordings or announcements
• Impact Stories → for case studies

Use internal naming conventions like:

• SCLMR-3_June2025_Newsletter.pdf
• SayPro_AccessControl_Template_May2025.docx

---

🔹 Step 4: Upload Files & Add Metadata

For each upload:

• Upload the document or image
• Add a title (e.g. “June 2025 MEL Newsletter”)
• Write a short description (1–2 sentences)
• Set appropriate tags (e.g. #MEL, #Newsletter, #Erasmus+, #Templates)
• Choose visibility: Public / Staff Only / Donors
• Link to related pages where applicable

---

🔹 Step 5: Publish and Verify

Once uploaded:

1. Hit “Publish” or “Save and Post”
2. Visit the public URL or resource page to verify:
   • Link is live
   • Files download correctly
   • Formatting displays as intended

✅ Test on both desktop and mobile for responsiveness

---

🔹 Step 6: Promote via Channels

After upload, share via:

• Internal email (with links to uploaded content)
• Social media posts (if public)
• SayPro internal portal or Teams/Slack
• MEL newsletter or training invitations

---

📂 Recommended Uploads for June 2025

Material	Target Page
June 2025 Newsletter (PDF/HTML)	Newsroom or MEL Blog
M&E Reporting Templates (Doc)	Resources > MEL Tools
Access Control Monitoring Sheet	MEL Templates
Erasmus+ Webinar Replay	Events or Media
Case Study (Limpopo WASH)	Impact Stories
Interview Quote Cards (Images)	Media > Downloads