SayPro Upload role descriptions linked to Q2 deliverables

SayPro Role Description Upload Template – Q2 Deliverables Linked

To be completed by each department and uploaded via the SayPro HR Portal or shared drive.

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🔍 Purpose:

• Align individual roles with Q2 strategic focus areas and outputs
• Clarify responsibilities, expectations, and performance indicators
• Enable leadership and HR to track contribution to quarterly KPIs

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📁 FILE NAMING FORMAT (For Upload):

cssCopyEdit[Department]_[RoleTitle]_Q2RoleDescription_[YYYYMMDD].docx/pdf

Example:
Training_SeniorFacilitator_Q2RoleDescription_20250521.docx

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📑 TEMPLATE: Role Description Format

Section	Details to Fill
Department	[e.g., Capacity Building & Training]
Role Title	[e.g., Senior Training Facilitator]
Employee Name (if assigned)	[e.g., Naledi Khoza]
Reporting Line	[e.g., Reports to Head of Training and Development]
Contract Type	[e.g., Full-time / Fixed-Term / Consultant]
Location	[e.g., Pretoria Regional Office]

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📌 SECTION A: Core Role Responsibilities

Summarize the core functions and responsibilities aligned with Q2 outputs.

pgsqlCopyEdit- Facilitate 10 youth training workshops across 3 provinces by end of Q2.
- Ensure training materials are adapted for rural deployment.
- Coordinate post-training feedback reports within 5 working days.
- Contribute to Q2 M&E report with qualitative training outcomes.

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📌 SECTION B: Q2 Deliverables & KPIs

Q2 Deliverable	How Role Contributes	KPIs / Metrics
Scale up youth skills programs in rural areas	Delivers workshops and tracks reach	500 youth trained; 90% satisfaction rate
Improve training impact reporting	Submits quality feedback reports on time	95% report accuracy; all submitted before due
Align training with national employability standards	Incorporates national skills framework	100% material aligned with NSDS
Support digital documentation for donor reporting	Uploads session reports & images to CRM system	All training events captured in SayPro’s CRM

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📌 SECTION C: Required Skills & Competencies

Skill/Competency	Level Required	Priority
Public Facilitation	Advanced	High
Report Writing	Intermediate	Medium
Stakeholder Engagement	Advanced	High
Monitoring & Evaluation Basics	Basic	Medium
Digital Literacy (MS Office, CRM)	Intermediate	High

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📌 SECTION D: Supervision & Reporting Frequency

Supervisor Name	[e.g., Thabo Maseko]
Reporting Frequency	Weekly activity logs; Monthly summary reports
Performance Appraisal	Linked to delivery of Q2 outputs

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✅ Submission Checklist

Task	Tick (✓)
Role description completed
Q2 deliverables and KPIs mapped
Submitted to supervisor for validation
Uploaded to SayPro HR Portal
HR & Strategic Planning CC’d

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📤 Upload Instructions

1. Save your role description using the file naming format.
2. Upload it to:
   • 🔗 SayPro HR Portal → Departmental Roles > Q2_2025_RoleDescriptions
   • OR email to: hr@saypro.org.za and planning@saypro.org.za
3. Confirm submission by deadline: [Insert Date]