Saypro Vendor Evaluation Template

SayPro Monthly January SCMR-13 SayPro Monthly Material: Choose durable materials that protect products and enhance brand perception by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Document Title: Vendor Evaluation and Comparison Template
Reference: SCMR-13 (SayPro Monthly – January)
Department: SayPro Brand Material Office under SayPro Marketing Royalty
Purpose: To evaluate and compare vendors based on reliability, cost, lead time, and quality of materials for SayPro Monthly Material requirements.

---

Section 1: General Information

• Date of Evaluation: [Insert Date]
• Evaluator’s Name: [Insert Name]
• Department: SayPro Brand Material Office
• Material Requirement Description: Durable materials that protect products and enhance brand perception.
• Reference Code: SCMR-13 (January)

---

Section 2: Vendor Information

Vendor Name	Contact Person	Contact Details	Location
[Vendor 1]	[Name]	[Email/Phone]	[City]
[Vendor 2]	[Name]	[Email/Phone]	[City]
[Vendor 3]	[Name]	[Email/Phone]	[City]

---

Section 3: Evaluation Criteria

The following criteria will be used to evaluate and compare vendors:

1. Reliability
   • Consistency in delivery timelines
   • After-sales support and communication
   • Historical performance and reputation
2. Cost
   • Unit price of materials
   • Total cost including taxes, shipping, and handling
   • Payment terms and discount options
3. Lead Time
   • Order processing time
   • Shipping duration
   • Responsiveness to urgent orders
4. Quality of Materials
   • Durability and protection level
   • Compliance with SayPro’s brand perception standards
   • Certifications and quality assurance processes

---

Section 4: Evaluation Matrix

Criteria	Weight (%)	Vendor 1	Vendor 2	Vendor 3
Reliability	30%	[Score]	[Score]	[Score]
Cost	25%	[Score]	[Score]	[Score]
Lead Time	20%	[Score]	[Score]	[Score]
Quality of Materials	25%	[Score]	[Score]	[Score]
Total Score	100%	[Total]	[Total]	[Total]

Scoring Key:

• 1 = Poor
• 2 = Fair
• 3 = Good
• 4 = Very Good
• 5 = Excellent

---

Section 5: Detailed Evaluation and Comments

• Reliability:
  • Vendor 1: [Comments on consistency, communication, etc.]
  • Vendor 2: [Comments]
  • Vendor 3: [Comments]
• Cost:
  • Vendor 1: [Detailed cost breakdown]
  • Vendor 2: [Comments]
  • Vendor 3: [Comments]
• Lead Time:
  • Vendor 1: [Order processing and delivery timeline]
  • Vendor 2: [Comments]
  • Vendor 3: [Comments]
• Quality of Materials:
  • Vendor 1: [Assessment of durability, compliance, etc.]
  • Vendor 2: [Comments]
  • Vendor 3: [Comments]

---

Section 6: Final Recommendation and Approval

• Recommended Vendor: [Vendor Name]
• Reason for Recommendation: [Detailed justification based on scores and comments]
• Additional Notes: [Any other relevant information]
• Evaluator’s Signature: ______________________
• Date: [Insert Date]
• Approval by (Manager/Supervisor): ______________________
• Date: [Insert Date]

---

Section 7: Supporting Documents

• Attachments:
  • Price Quotations
  • Quality Certifications
  • Delivery Terms and Agreements
  • Sample Evaluations (if any)

---

Section 8: Review and Feedback

• Post-Implementation Review Date: [Insert Date]
• Feedback: [Comments on vendor performance after implementation]
• Improvements Suggested: [Any changes required for future evaluations]

---

This template ensures a comprehensive and consistent evaluation of vendors, focusing on the key aspects crucial for maintaining SayPro’s brand perception and operational efficiency.