SayPro Vendor Invoices and Contracts

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro – Documents Required from Employee

To ensure the smooth execution and accountability of the SayPro Monthly Printing process, the following documents must be submitted by employees involved in vendor coordination and material selection. These documents are essential for compliance, quality assurance, and effective supplier management.

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1. Vendor Invoices and Contracts

Purpose:
To provide proof of business transactions and service agreements with printing suppliers.

Required Content:

• Vendor Name and Contact Details
• Invoice Number and Date
• Description of Services (e.g., offset printing, digital printing)
• Cost Breakdown (itemized pricing: design, printing, finishing, delivery)
• Payment Terms and Conditions
• Contract Duration and Terms
• Delivery Timeline Commitments
• Signatures from Both Parties

Where to Submit:
Upload to the SayPro Marketing Royalty – Supplier Contracts folder within the shared SCMR directory. Ensure the file is named using the following format:
[Month-Year]_VendorName_PrintContract.pdf
Example: January-2025_GraphiCore_PrintContract.pdf

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2. Material Selection Report

Purpose:
To document and justify the chosen printing materials for the SayPro Monthly print edition. This ensures that selections align with brand standards and cost-effectiveness goals.

Required Content:

• Paper Stock Type (e.g., gloss, matte, uncoated)
• Paper Weight (in gsm – grams per square meter)
• Finish Type (e.g., UV coating, lamination)
• Rationale for Selection (e.g., durability, visual appeal, brand alignment)
• Vendor Source of Material
• Approval Signature from the SayPro Brand Material Office
• Cross-Reference to SayPro Monthly Printing Plan (SCMR-13)

Document Format:

• Title: Material Selection Report – SayPro Monthly [Month-Year]
• File Name Format:
  [Month-Year]_MaterialSelection_SayProMonthly.pdf
  Example: January-2025_MaterialSelection_SayProMonthly.pdf

Where to Submit:
Upload to the SayPro Marketing Royalty – Brand Material Selection Reports section under the SCMR folder.

Note: All selections must be reviewed and approved by the SayPro Brand Material Office, under the directive of SayPro Marketing Royalty SCMR. Ensure submission is done at least 10 business days before print initiation.

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3. Cross-Referencing Guidelines: SayPro Monthly SCMR-13

Both the Vendor Invoices/Contracts and the Material Selection Report must be aligned with the directives stated in: SCMR-13 | SayPro Monthly Printing: Material & Vendor Coordination Policy

Ensure:

• Selected materials match SCMR-13 standards
• Vendors comply with SayPro approved supplier lists
• Cost efficiency and delivery benchmarks are met