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SayPro Week 3 (May 15 – May 21): Build integration modules on the SayPro website
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
Title: SayPro Week 3 – Build Integration Modules on the SayPro Website
Lead Unit: SayPro Web Development Team
Collaborating Units: SayPro Monitoring & Evaluation Office, SayPro Marketing Team, SayPro CRM Team
Strategic Framework: SayPro Monitoring, Evaluation, and Learning (MEL) Royalty
Timeline: May 15 – May 21, 2025
Category: Digital Integration & Web Infrastructure
1. Objective
To design and implement interactive integration modules on the SayPro website that connect to the organization’s M&E systems, CRM, and digital engagement platforms, enabling real-time data display, improved user engagement, and centralized reporting functionality.
2. Strategic Rationale
Embedding integration modules on the SayPro website will:
- Centralize data from multiple sources (M&E, CRM, outreach tools)
- Enable real-time dashboards for programs, donors, and internal users
- Increase transparency and access to performance metrics
- Create interactive portals for beneficiaries, stakeholders, and partners
- Streamline user journeys for registrations, reporting, and communication
3. Key Modules to Be Built
| Module Name | Purpose |
|---|---|
| Impact Dashboard | Display real-time M&E indicators (e.g., beneficiaries served, outcomes, KPIs) |
| Beneficiary Portal | Self-service area for beneficiaries to track service usage, submit feedback |
| Partner & Donor Dashboard | Show program reach, stories, and funding impact tailored to partners |
| Campaign Tracker | Track real-time engagement stats from digital marketing campaigns |
| Feedback and Survey Module | Collect continuous input from website visitors and program participants |
4. Activities and Timeline
| Date | Activity | Details |
|---|---|---|
| May 15 | Kick-off & Architecture Planning | Define integration requirements, data sources, and security needs |
| May 16–17 | Design Front-End Modules | Build wireframes for dashboards, portals, and engagement widgets |
| May 18–19 | Develop Back-End Connections | Connect to CRM (e.g., Salesforce/HubSpot), M&E platforms (e.g., KoboToolbox) |
| May 20 | Testing & QA | Conduct internal testing for accuracy, load, responsiveness, and user access |
| May 21 | Launch Phase 1 & Gather Feedback | Deploy modules on staging or live site and collect internal stakeholder feedback |
5. Technical Stack & Integrations
| Component | Technology/Tool |
|---|---|
| Front-End | React.js, HTML5, CSS3, Bootstrap |
| Back-End/API | Node.js, Python Flask/Django, REST APIs |
| Database | PostgreSQL, MongoDB |
| CRM Integration | HubSpot/Salesforce API |
| M&E Integration | KoboToolbox API, Google Sheets connector |
| Data Visualization | Power BI Embedded, Google Charts, Chart.js |
| CMS (if applicable) | WordPress/Drupal Module Development |
| Security | HTTPS, OAuth2, JWT for secure access control |
6. Key Outputs & Deliverables
| Deliverable | Description |
|---|---|
| Live Impact Dashboard on SayPro Website | Interactive, auto-updating visual board displaying key M&E indicators |
| Beneficiary/Stakeholder Portals | Secure login areas for engagement and program tracking |
| Automated Data Pipelines | Scripts and connectors to sync data from CRM and M&E systems to the web front |
| Embedded Campaign Tracker Widget | Module showing live campaign engagement data (e.g., email clicks, registrations) |
| Testing & Deployment Report | Documentation of test cases, results, and fixes applied |
7. Success Metrics
| Metric | Target by May 21, 2025 |
|---|---|
| % of planned modules completed | ≥ 90% built and deployed to staging/live site |
| System integration uptime | 100% stable data sync during test periods |
| Internal stakeholder satisfaction | ≥ 85% positive feedback from users reviewing modules |
| Response time of integrated dashboards | < 3 seconds per data refresh |
8. Risks & Mitigation
| Risk | Mitigation Strategy |
|---|---|
| Data latency or sync failures | Implement caching and automated retry logic in API calls |
| User confusion or poor UX | Conduct usability testing with SayPro team members and refine UI |
| Security vulnerabilities | Use secure authentication, SSL, and data access control per GDPR/POPIA compliance |
| Tool compatibility issues | Use RESTful APIs and modular design to ensure scalability and replacement readiness |
9. Post-Week 3 Actions
- Train SayPro teams on module usage and data interpretation
- Open modules to selected public users for live feedback
- Continue developing Phase 2 enhancements: advanced analytics, mobile optimization, and stakeholder storytelling components
- Schedule quarterly reviews of dashboard relevance and accuracy
10. Conclusion
Building integration modules on the SayPro website is a pivotal step in operationalizing SayPro’s data, improving stakeholder engagement, and enhancing the organization’s digital infrastructure. These modules will serve as a living interface between programs, M&E systems, and public communication—driving transparency, learning, and performance across SayPro.
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