SayPro Weekly MEL Royalty Checklist

Template Reference: SayPro-MELCHK-W01
Week Ending: [Insert Date, e.g., 11 May 2025]
Department: SayPro Monitoring, Evaluation & Learning Royalty (MEL-R)
Prepared by: [Full Name]
Designation: [Position]
Date of Submission: [e.g., 12 May 2025]

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SECTION A: Weekly MEL Task Review

#	Task Description	Responsible Officer	Status	Evidence Submitted	Remarks
1	Conduct Weekly System Performance Review	IT Support Officer	✅ Completed	Yes (System Logs)	All logs submitted; uptime 99.9%.
2	Extract & Analyze Weekly Learner Feedback	M&E Assistant	✅ Completed	Yes (PDF Summary)	6 key issues flagged.
3	Update SayPro Learning Analytics Dashboard	Data Analyst	✅ Completed	Yes (Dashboard Screenshot)	Dashboard reflects weekly engagement.
4	Submit Weekly GPT Prompt Output Compilation	M&E Coordinator	✅ Completed	Yes (Excel & PDF)	10 prompts compiled for the week.
5	Validate Data Cleaning & Audit Logs	Data Quality Officer	✅ Completed	Yes (Audit CSV File)	300+ duplicates resolved.
6	Compile Weekly Attendance & Activity Registers	HR Officer	✅ Completed	Yes (Attendance Sheet)	All staff accounted for.
7	Review Outstanding Helpdesk Tickets & Diagnostic Logs	Support Lead	🔄 In Progress	Partial	2 tickets remain unresolved.
8	Document Evidence of Weekly MEL Tasks (Screenshots, Reports)	M&E Officer	✅ Completed	Yes (Drive Folder)	Screenshots filed in shared folder.
9	Submit SCLMR Weekly Tracker Sheet (SCLMR-WT-MAY)	MEL Coordinator	✅ Completed	Yes (Excel Sheet)	Approved by supervisor.
10	Complete SayPro MEL Checklist Review (This Form)	MEL Team Lead	✅ Completed	Yes	All sections verified.

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SECTION B: Compliance Summary

Area	Status	Remarks
Weekly Task Completion	9/10 Completed	1 task pending (Ticket Review).
Evidence Submission Compliance	✅ 100%	All available evidence submitted and archived.
System Monitoring Effectiveness	✅ Operational	No major issues reported this week.
Learner Engagement Monitoring	✅ Completed	Engagement rates show slight weekly increase.

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SECTION C: Risk & Recommendations

🔸 Risks Identified

• Pending Helpdesk Tickets: Could delay user satisfaction response time.
• Increased System Errors on Weekends: Recurring issue noted in logs.

✅ Recommendations

• Escalate unresolved support tickets in next internal IT review.
• Extend monitoring coverage during off-peak hours (e.g., weekends).
• Introduce automated prompts for missing self-evaluations and activity logs.

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SECTION D: Sign-Off

Prepared by:
Name: ___________________________
Position: _______________________
Date: ___________________________

Approved by Supervisor:
Name: ___________________________
Position: _______________________
Signature: ______________________
Date: ___________________________

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📁 Attachments / Supporting Documents Checklist:

Document Name	Attached
System Performance Logs	✅ Yes
GPT Prompt Compilation Sheet	✅ Yes
Attendance Register (HR)	✅ Yes
MEL Evidence Screenshots Folder (Drive Link)	✅ Yes
Learning Analytics Dashboard Export	✅ Yes
Weekly Feedback Report	✅ Yes
Weekly SCLMR Tracker (SCLMR-WT-MAY)	✅ Yes
Data Cleaning Audit Log	✅ Yes