SayPro Work on collecting any outstanding feedback data from SayPro teams.

SayPro Outstanding Feedback Data Collection Plan

1. Identify Missing or Incomplete Submissions

• Cross-reference feedback received with:
  • Attendance lists from consultations, workshops, and webinars
  • Project reports and team deliverables
  • Stakeholder engagement logs
• Flag teams or units with delayed or partial feedback submissions

2. Send Follow-up Requests

• Draft a standardized follow-up email or message that includes:
  • Purpose of the feedback collection (linked to SCRR-17)
  • Specific feedback topics/questions to address
  • Deadline for submission
  • Link to feedback submission portal (SayPro website)

3. Set Up a Central Tracker

Create a feedback tracking sheet (Excel or Google Sheet) with the following columns:

4. Offer Support Where Needed

• Assign a liaison from the research team to assist groups struggling with submission.
• Provide templates, examples, or summaries of previous high-quality feedback.

5. Use Internal Channels

• Post reminders via SayPro’s internal communication tools (e.g., intranet, Teams, Slack)
• Mention in weekly check-ins or team meetings

6. Incentivize Timely Response

• Acknowledge contributions in monthly newsletters
• Offer recognition for teams providing high-quality feedback

7. Compile and Organize New Data

• Organize received feedback by:
  • Program/initiative
  • Type of stakeholder
  • Submission date
• Prepare the data for evaluation using the Feedback Evaluation Matrix