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SayPro Workforce Capacity Summary Template
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SayPro Workforce Capacity Summary Template
| Department | Total Approved Positions | Filled Positions | Vacant Positions | Vacancy Rate (%) | Workload Status | Key Gaps/Risks | Recommended Action |
|---|---|---|---|---|---|---|---|
| Example: Operations | 15 | 12 | 3 | 20% | High workload pressure | Shortage of project staff | Urgently recruit 2 new coordinators |
| Finance | 10 | 9 | 1 | 10% | Manageable | Backup lacking for analyst role | Cross-train existing staff |
| HR | 6 | 6 | 0 | 0% | Balanced | None | Maintain current levels |
| IT | 8 | 6 | 2 | 25% | Overstretched | Response time delays | Consider temporary contracts |
🔍 Field Definitions
- Department: Name of the team/unit being assessed.
- Total Approved Positions: Budgeted or formally approved roles.
- Filled Positions: Number of roles currently occupied.
- Vacant Positions: Unfilled roles (Total Approved – Filled).
- Vacancy Rate (%): (Vacant ÷ Approved) × 100.
- Workload Status: Current workload assessment (Low, Balanced, High).
- Key Gaps/Risks: Operational or performance challenges from current capacity.
- Recommended Action: HR or managerial steps to address gaps (e.g., hiring, upskilling, temp staff).
📁 Format Options
Would you like this template in:
- Excel (for tracking and auto-calculations)?
- Google Sheets (for team collaboration)?
- Word or PDF (for reporting)?
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