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SayPro Workforce Reassignment/Exit Report (if applicable)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
📄 SayPro Workforce Reassignment / Exit Report
SECTION A: Employee Information
| Field | Details |
|---|---|
| Full Name | [Employee Name] |
| Employee ID | [e.g., SAY-001245] |
| Department / Unit | [e.g., Training & Development] |
| Position Title | [e.g., Program Officer] |
| Supervisor’s Name & Title | [e.g., Jane Dlamini, Programs Manager] |
| Office Location | [e.g., Cape Town Regional Office] |
SECTION B: Type of Exit or Change
| Reassignment or Exit Type (tick applicable box) |
|---|
| ☐ Internal Reassignment (New Department/Role) |
| ☐ Voluntary Resignation |
| ☐ Retirement |
| ☐ Contract Expired |
| ☐ Termination (with cause) |
| ☐ Termination (without cause) |
| ☐ Death |
| ☐ Other (please specify): ____________________ |
SECTION C: Reason for Exit or Reassignment
Please provide a brief narrative or explanation:
[Free text field: e.g., “Transferred to Monitoring & Evaluation Unit as part of quarterly workforce optimization.”]
SECTION D: Exit Checklist
| Item | Status | Comments |
|---|---|---|
| Notice letter received (if applicable) | ☐ Yes ☐ No | [Date Received] |
| Handover report submitted | ☐ Yes ☐ No | [Details of recipient] |
| Exit interview conducted | ☐ Yes ☐ No | [Date & Interviewer] |
| All SayPro assets returned (IT, etc.) | ☐ Yes ☐ No | [List returned items] |
| Final payslip issued | ☐ Yes ☐ No | [Date of issuance] |
| Knowledge transfer completed | ☐ Yes ☐ No | [To whom, when, how] |
| Access rights revoked (email, CRM, etc.) | ☐ Yes ☐ No | [Date completed] |
SECTION E: Reassignment Details (If Applicable)
| New Department / Role | New Supervisor | Effective Date |
|---|---|---|
| [e.g., Monitoring & Evaluation] | [Name & Title] | [DD/MM/YYYY] |
SECTION F: HR & Operations Sign-Off
| Name | Role | Signature | Date |
|---|---|---|---|
| Line Manager | |||
| HR Officer | |||
| IT/Operations Officer | (For asset clearance) |
SECTION G: Final Comments / Notes
[Free text field for HR, supervisor, or leadership notes.]
🔒 Confidential Document – Internal Use Only
This form must be submitted within 3 working days of the reassignment/exit date and stored in the employee’s official file.
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