SayProP250-3-1-1 SayPro Pre-Induction Preparation Issuance of an official offer letter and employment contract.

SayProP250-3-1-1 defines the process for formally extending employment to new hires through the issuance of an official offer letter and employment contract. This step is essential to establish mutual agreement on employment terms before induction.

Key Responsibilities:

1. Preparation of Offer Letter:
   • Draft a clear and comprehensive offer letter outlining the job title, salary, reporting structure, start date, and key terms and conditions.
   • Ensure the offer aligns with SayPro’s policies and any applicable labor laws.
2. Issuance of Employment Contract:
   • Provide a legally binding employment contract detailing roles, responsibilities, compensation, benefits, confidentiality, and other relevant clauses.
   • Include provisions regarding probation periods, termination, and compliance expectations.
3. Communication and Clarification:
   • Deliver the offer letter and contract to the candidate in a timely manner.
   • Be available to address any questions or clarifications from the candidate before acceptance.
4. Acceptance and Documentation:
   • Obtain the candidate’s signed acceptance of both documents as confirmation of agreement.
   • File and securely store the signed offer letter and contract in the employee’s personnel record.
5. Coordination with Induction:
   • Notify relevant Human Capital personnel once the contract is signed to initiate pre-induction preparations.

Outcome:
The formal issuance and acceptance of the offer letter and employment contract provide a clear foundation for employment, ensuring legal compliance and setting expectations for both SayPro and the new employee.