SayProP277-6-4-1 SayPro TVET College Learnership Hosting Guideline

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SayProP277-6-4-1 SayPro TVET College Learnership Hosting Guideline

Welcome from SayPro CEO Neftaly Malatjie

To the Chairperson of SayPro, all SayPro Royal Committee, all SayPro Royal Chiefs, SayPro Partners managing the Learnership Programmes and to everyone.

Kgotso a ebe le lena

I herewith declare that SayPro is now fully open to the TVET Colleges to refer their students in large quantities to do practicals in all SayPro offices.

There is enough work for everyone to work directly from SayPro offices nationwide and also to work remotely from their Residencies and Campuses.

SayPro has dedicated training for all its Supervisors to ensure that they coordinate and manage your Learnership Students from the SayPro Offices and directly from home.

Feel free to engage with us for all Units within your Campus and how SayPro can better give them experience and knowledge.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

SayProP277-6-4-1-1 The purpose of SayPro Partnership by SayPro Chief Strategic Partnerships Officer

SayProP277-6-4-1-2 SayPro Value of Partnership with TVET Colleges by SayPro Chief Marketing Officer

SayProP277-6-4-1-3 SayPro Learnership Hosting Agreements

• SayPro is the main hosting company so it shall sign an hosting agreement with the company that is providing the learnership training to students

SayProP277-6-4-1-4 SayPro Learnership Hosting Locations

• SayPro will host Learnership

SayProP277-6-4-1-5 SayPro Learnership Required Documents

• SayProP277-6-4-1-5-1 SayPro requires that all candidates applying for hosting and training to do the following:
• SayProP277-6-4-1-5-2 Register themselves at SayPro App Website https://en.saypro.online
• SayProP277-6-4-1-5-3 They must create a Resume under their Profile
• SayProP277-6-4-1-5-4 Apply for the Position under SayPro Learnership
• SayProP277-6-4-1-5-5 Send the following documents to info@saypro.online using the Subject SayPro Learnership Hosting

1. ID Document (Uncertified)
2. High School Certificate/Report (Uncertified)
3. Certificates (Uncertified)
4. Qualifications (Uncertified)
5. Letter from the TVET College (Uncertified)
6. PDF CV

SayProP277-6-4-1-6 SayPro Learnership Hosting Onboarding Process

Here’s a step-by-step onboarding guide outlining how SayPro (SayPro Consulting or SayPro Learning) onboard learnership candidates. This guide is structured to align with South African learnership program practices SayPro is Hosting Manager for the learnership:

1. Pre-Onboarding Preparation

SayPro’s responsibilities:

• Confirm learnership funding and program scope with SETA or corporate client.
• Secure hosting companies for practical experience (if required).
• Prepare learning materials, contracts, and onboarding packs.
• Schedule induction sessions.

2. Candidate Communication & Selection

Activities:

• Notify shortlisted candidates via email, SMS, or phone.
• Share program details (duration, stipend, requirements, expectations).
• Collect required documents:
  • Certified ID copy
  • Matric certificate
  • Bank confirmation letter (If Applicable)
  • Proof of residence
  • Medical info (if applicable)
  • Disability documentation (if applicable)

3. Orientation & Induction

Delivered by SayPro in-person or online:

• Welcome presentation about SayPro and the learnership provider/funder.
• Explain the purpose of the learnership and NQF level.
• Roles and responsibilities of SayPro, host employer, and learner.
• Discuss code of conduct, attendance policy, disciplinary procedures.
• Provide program calendar and key milestones.
• Introduce facilitators and support staff.
• Explain stipend process and reporting protocols.

4. Signing of Contracts

Documents to be signed:

• Learnership agreement (learner, host employer, and SayPro).
• Employment or stipend contract (depending on program structure).
• Learner declaration and consent forms (POPIA compliance).
• Policies acknowledgment (grievance, health & safety, etc.).

5. System & Platform Onboarding

For digital learnerships or blended learning:

• Provide logins for SayPro’s LMS or third-party platforms.
• Technical training on how to access and submit assignments.
• Install any required apps or tools (Zoom, MS Teams, Moodle, etc.).

6. Allocation to Host Companies

(If workplace learning is included):

• Match learners to host companies based on program requirements.
• Issue workplace learning logbooks or portfolios of evidence (PoEs).
• Introduce workplace mentors/supervisors.

7. Ongoing Support Setup

SayPro provides:

• Learner support contact details (coordinators, facilitators).
• Monthly check-ins and mentorship sessions.
• Support with compliance reporting to SETA.

8. First Learning Session

• Kick off with Unit Standard 1 or Orientation Module.
• Begin formal classroom or online training.

Optional Add-ons:

• Wellness session or motivational workshop.
• Icebreaker activities to build group rapport.
• Career guidance session or CV building workshop.

Would you like this as a downloadable PDF, editable Word document, or presentation template for training staff?

SayProP277-6-4-1-7 SayPro Learnership Hosting Supervisor

• SayPro will place each Learnership Student under a Royal (Department) Chief with Office Manager, Officer, Specialists who will be able to provide support and guidance to the Learnership
• Each learner shall be supported by a minimum of 5 people within each Royal (Department)

SayProP277-6-4-1-8 SayPro Learnership Hosting Group Divisions

• SayPro Royal Committee
• SayPro Human Capital Royal (Department)
• SayPro Operations Royal (Department)
• SayPro Technology Royal (Department)
• SayPro Research Royal (Department)
• SayPro Finance Royal (Department)
• SayPro Legal Royal (Department)
• SayPro Strategic Partnerships Royal (Department)
• SayPro Marketing Royal (Department)
• SayPro Learning and Monitoring Royal (Department)
• SayPro Development Royal (Department)
• SayPro Education Royal (Department)

SayProP277-6-4-1-9 SayPro Learnership Terms and Conditions

1. Definitions

• SayPro: The accredited training provider responsible for delivering theoretical learning and managing learnership compliance.
• Host Employer: SayPro is hosting learners for practical workplace experience.
• Learner: An individual enrolled in a learnership program.

2. General Obligations

2.1. SayPro Shall:

• Provide accredited training in line with the unit standards or curriculum of the registered learnership.
• Ensure facilitators, assessors, and moderators are qualified and registered.
• Issue learning materials and PoEs (Portfolios of Evidence).
• Monitor learner progress and attendance.
• Submit reports to the relevant SETA and manage compliance.
• Disburse stipends (if applicable and managed by SayPro).
• Provide support and mentorship throughout the program.

2.2. As a Host Employer SayPro Shall:

• Provide a safe and suitable workplace environment.
• Assign a workplace mentor or supervisor for each learner.
• Offer learners the opportunity to gain relevant practical experience.
• Complete required assessments or workplace reports/logbooks.
• Support SayPro in performance monitoring, site visits, and SETA audits.
• Comply with Labour Law, OHSA, and Employment Equity Act.

2.3. Learner Shall:

• Attend all training and workplace learning sessions.
• Abide by the Code of Conduct and workplace rules.
• Complete all assignments, assessments, and PoE submissions.
• Report issues or absences promptly to both SayPro and the host.
• Not engage in misconduct or behavior that could jeopardize the program.

3. Duration and Commitment

• The learnership term is fixed (e.g., 12 months unless otherwise stated).
• Early termination by any party must follow due process and be documented.
• Learners may be removed for non-compliance, misconduct, or prolonged absenteeism.

4. Stipends and Payments

• SayPro (or the funder/SETA) is responsible for managing stipend payments unless otherwise agreed.
• Stipends are conditional on attendance and participation.
• SayPro as a Host Employer is not obligated to pay learners unless otherwise agreed.

5. Confidentiality & Data Protection

• All parties must maintain confidentiality regarding personal and business information.
• Learner data must be processed according to POPIA (Protection of Personal Information Act).
• SayPro and the host employer shall not share learner information without consent unless required by law or SETA.

6. Health, Safety & Liability

• Host Employers are responsible for ensuring compliance with Occupational Health and Safety Act (OHSA).
• SayPro shall ensure learners are briefed on safety during induction.
• Any injuries or incidents must be reported to SayPro and SETA immediately.

7. Monitoring and Evaluation

• SayPro will conduct regular site visits and learner assessments.
• Host Employers are expected to cooperate with these visits.
• Learners will participate in feedback sessions and surveys.

8. Termination or Withdrawal

• Termination must be documented in writing and shared with all parties and the SETA.
• Grounds for termination include:
  • Absenteeism
  • Misconduct
  • Lack of progress
  • Business closure or incapacity

9. Certification

• Learners will receive a Statement of Results (SoR) and/or certificate upon successful completion and verification by the SETA.
• In the case of Hosting they shall receive a completion Learnership Hosting Completion Certificate from SayPro

10. Dispute Resolution

• Any disputes will be resolved through internal procedures first.
• If unresolved, matters may be escalated to the relevant SETA or legal mediation.

11. Signatures

This document must be signed by SayPro, the Host Employer, and the Learner to confirm understanding and agreement.